
Do I Need a Cover Letter? Are Cover Letters Necessary in 2023
Do I need a cover letter? Is it important? What if the job offer doesn’t require a cover letter? Read this guide to find out all you need to know.
If you’re applying for a job via email instead of using job boards, you’ve got a golden opportunity to get remembered by the hiring manager. But to make it happen, you need the best email cover letter out there. And you are going to have one.
Read on, and I’ll show you:
First, have a look at this universal, simple email cover letter sample. What do you think makes it so special?
I’ll tell you one thing, Jacob can expect the callback anytime!
An email cover letter is a short message explaining why you're submitting your resume and how your expertise makes you the right candidate. It adds a personal touch to your application. A cover letter email is shorter than a standard letter and sent in the body of an email itself.
As you can see above, you should format your email cover letter just as any other semi-formal email. Use a standard, elegant font and double spacing between paragraphs. At the bottom, include your contact information, just as you’d do in the footer of any professional email you send.
Writing a regular cover letter to attach to your resume email? Learn how to make the most of it from our complete cover letter writing guide: How to Write a Cover Letter for Any Job Application. For more tips on formatting your cover letter, see: Cover Letter Formatting Guide
One last thing before we go on:
Either. But not both. My suggestion is—if you’re applying by email, you’re risking that your message will reach the hiring manager in a hurry, so don’t make them open TWO attachments. Write your cover letter in your email body and enclose only your resume.
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It won’t matter if your achievements are breathtakingly impressive or your skills fit all requirements of the job you’re trying to land…
If no one opens your job application email cover letter.
And guess what? That depends only on the subject line.
Make the most of it. In the subject line for an email cover letter, include:
Like the candidate from our sample, Jacob did:
Senior Software Engineer[1] Seeks[2] Software Development Team Lead[3] Position with XYZ[4] (ID: 123436284)[5].
Pro Tip: The only instance when all of the above is of no consequence? When the employer demands all applicants to use the same subject line, for example, “Application for Position XYZ - [Your Name].” If so—you have to play by their rules.
As long as it needs to be in order to include all of the above info and as short as possible. Need an exact figure? Number of email subject characters displayed varies across devices and operating systems:
To stay on the safe side, begin your subject line with the name of your position. It’s sure to stay within the narrowest, 30-character range, and the hiring manager will immediately know what vacancy the message is about.
Need more detailed information on how to apply for a job via email? Don’t know how to find your hiring manager’s email address? Here’s a guide that will show you tons of useful tips and tricks: Job Application Email: How, When, Who to Send Your Resume To
When making a resume in our builder, drag & drop bullet points, skills, and auto-fill the boring stuff. Spell check? Check. Start building a professional resume template here for free.
When you’re done, Zety’s resume builder will score your resume and tell you exactly how to make it better.
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The best way to start your cover letter email is with “Dear” + the hiring manager’s name. Personalization will make the hiring manager feel like they’re reading something made specifically for them.
Don’t know the name of your hiring manager? Do some research!
Pro Tip: Tried all of the above to no avail? Go with “Dear [Team Name] Hiring Manager,” or “Dear [Team Name] Hiring Team,” for instance: “Dear Customer Service Hiring Manager” or “Dear Project Management Hiring Team.” The two greetings you have to avoid are: “To Whom It May Concern,” and “Dear Sir or Madam.”
For more details on how to address your email cover letter, see this handy guide: How to Address a Cover Letter to the Right Person
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Sending your cover letter in an email instead of using job boards is an excellent strategy for escaping the resume black hole. But there’s one downside. While hiring managers book specific time slots for reviewing resumes and cover letters they got through their online recruitment systems, your email, as I said before, might reach them in a rush. For instance, heading out to a meeting or dealing with an urgent problem.
In an email cover letter, don’t make the hiring manager read between the lines of some fancy storytelling. Be as straightforward as possible.
Attached you will find my resume with detailed work experience for the position of [XYZ].
And that’ll do.
For more tips on writing a short and snappy cover letter, see this guide: Short Cover Letter Examples for a Speedy Job Application
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You’re not applying for a job. You’re applying for this job. For the hiring manager, it doesn’t matter how great your career has been so far. What matters is how you can help the company with their upcoming tasks and challenges.
Show that in your email cover letter body:
Remember Jacob, the candidate from our sample?
The company he’s applying to, XYZ Corp., is looking for a Software Development Team Lead to supervise the development of new mobile apps.
That’s what his tailored, brief email cover letter reads:
As a senior software engineer at ABC Inc., with a proven record of developing and optimizing the most strategic mobile apps and online software, increasing annual mean NPS to over 60.0 (32% rise) and cutting Customer Effort Scores in half [your achievements most relevant to the job you’re trying to land], I am sure I can help XYZ achieve similar results [an offer to leverage your experience to the benefit of your future employer] with your upcoming project of developing mobile apps for personal finance and easy online trading [knowledge of your employer’s plans and your responsibilities].
Pro Tip: I can’t stress this enough—an email cover letter has to be shorter than one you would include as an attachment. How short exactly? Your go-to word count should be 150, tops.
In need of some extra tips for your cover letter? Check out: 35+ Easy Cover Letter Tips You Can Use Today
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So the hiring manager knows you’re a great candidate. Job done?
Not quite. Take an extra step. Reiterate your value in the call to action:
Again, let’s have a look at the call to action from our sample:
Can we schedule a meeting [asking them to reach out to you] to discuss my insights and ideas on making XYZ’s software development quicker and more effective, while boosting all major KPIs [restating your offer]?
Pro Tip: The two worst things you can do in your email cover letter closing are coming off as needy (I’m sure I’d make a great employee, just give me a shot!) or generic (Thank you for your time and consideration).
For more ideas on strong and compelling ways to finish your cover letter, go here: How to End a Cover Letter the Right Way
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Once you’ve written your email cover letter for a resume, you just need to put a formal greeting at the very end. Write “sincerely” and follow it with your full name.
If you’re not a fan of the well-worn, “sincerely,” feel free to use any of the following synonyms:
Pro Tip: Under your sign-off, put the necessary contact information, such as your LinkedIn profile, email address, and telephone number. To save yourself the effort of adding them every time you send an email covering letter, you can include them automatically in the footer of your email. You can also include a digital copy of your handwritten signature. It will add a nice, professional touch.
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So you’ve just written your perfect email cover letter. Now you’re basically guaranteed to land that interview, right?
Wrong.
Let me just quote what one recruiter wrote in her LinkedIn article:
Don’t think I need to explain further, do I?
Pro Tip: If you have forgotten to attach a resume to your email cover letter, don’t resend the whole message, just shoot a quick follow-up email with your resume attached. Would rather avoid this nightmare scenario? Attach all the necessary documents before you start writing a cover letter email.
And it is fine to say "Please find attached my resume" (though there are alternatives).
It makes all the more sense to write that because Gmail will see the word attached/attachment, check if you have in fact attached anything, and prompt you if you haven't!
One last thing to keep in mind:
Choose a professional resume file name:
“[Your first and last names]-resume-[the company name],” for example: John-Smith-resume-Intel NOT My-resume-124.
Plus, a great cover letter that matches your resume will give you an advantage over other candidates. You can write it in our cover letter builder here. Here's what it may look like:
See more cover letter templates and start writing.
To write a perfect cover letter email for a job application, follow these steps:
And, for the final piece of advice:
Keep it short.
Got any additional questions about writing and sending a cover letter email? Want to share your experience with applying by a direct email message? Give me a shout in the comments. I can’t wait to hear out your thoughts. Let’s chat!
Do I need a cover letter? Is it important? What if the job offer doesn’t require a cover letter? Read this guide to find out all you need to know.
How to send a resume through email? What subject to write in an email with your job application? Check our guide with 12+ email samples to send with a resume.
Cover letter writing tips—sure to turn any boring letter into something employers want to read.