How To Accept a Job Offer + Email Template [2024]
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How to accept a job offer? It's a question you should ask yourself before sending your job acceptance email. I know you're excited, but don't act in a hurry, and read this guide first. We'll cover how to professionally accept a job offer via email and what to do before you officially say yes to your new employer.
This guide will show you:
- What should you do before accepting a job offer.
- How to accept a job offer in 4 easy steps.
- How to write a job acceptance email.
- A sample job offer acceptance email template.
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Looking for other helpful guides? These may interest you:
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- How to Quit a Job & Tell Your Boss About Your Decision (+ Examples)
- Two Weeks' Notice Letter (Template + Expert Writing Tips)
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Before Accepting a Job Offer
You’ve implemented some of the best job interview advice and received an offer. But—even if you feel like accepting the job offer immediately, it’s better for you and your career goals to take a more stoic approach. This way, you won’t let your enthusiasm cloud your judgement which may lead to missing some important details.
1. Ask When the Recruiter Would Like an Answer
When the recruiter first contacts you about the job offer, don’t feel pressured to accept it or reject it on the spot. Instead, express your gratitude and ask when they expect you to give them your answer.
Typically hiring managers are willing to wait for one to two business days, but if you’ve received the job offer on, let’s say, Thursday, you’ll most likely have also the weekend to make your decision.
2. Analyze the Job Offer
Carefully analyze the job offer using your critical thinking skills. If the hiring manager wants to make the official offer via a phone call, ask them to send it to you via email. This way, you won’t miss any details, such as whether you’re expected to show up at the office or can work entirely remotely. Check if the job offer matches the conditions you’ve agreed on during the job interview.
3. Prepare Questions to Ask
It’s quite likely that you’ll have some additional questions before accepting the job offer. Don’t be afraid to showcase your attention to detail and send them to the recruiter as an email—it’s always better to receive the answers to important questions in writing.
4. Negotiate the Job Offer
Don’t be afraid to negotiate but be reasonable about it. It’s always better to try to negotiate even a little higher salary or equity than regret not even trying to do so in the first place. Keep this in mind: a study showed that more than half of employers are willing to pay more than the salary in the initial job offer!
Read more: How to Negotiate a Salary? Tips + Examples
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How To Accept a Job Offer via Email
Wondering how to formally accept a job offer? All it takes is just a few simple steps. Here’s how to how to accept a job offer:
1. Write a Job Offer Acceptance Email
Crafting a job acceptance email is the meat and bones of accepting any job. Yup, it’s time to put your written communication skills into action. Don’t worry—it will be easy if you follow these steps:
Pick a Succinct Subject Line
A perfect job offer acceptance email's subject line should maintain professionalism while indicating its purpose, e.g., "Acceptance of Job Offer - [Your Name]".
Convey Your Appreciation
Begin your job acceptance email by expressing gratitude to the hiring manager for offering you a position at the company, e.g., "I sincerely appreciate your offer of joining [Company Name] as a [Job Title]".
Accept the Job Offer
Use your people skills and express your acceptance of the job offer with enthusiasm, e.g., "I am thrilled to officially accept the role of [Job Title] at [Company Name] and eagerly anticipate joining your team".
Confirm the Employment Terms
If you've simply agreed to the presented employment terms, confirm your acceptance in the email, e.g., "I confirm my acceptance of all the terms outlined in the official job offer". However, if you’ve conducted any negotiations verbally that were not documented yet, formalize them now, e.g., "I confirm my starting salary at [$X] with accompanying benefits that we’ve agreed on during our conversation".
Verify Your Start Date
Reiterate your agreed-upon start date to avoid potential misinterpretations, e.g., "I confirm my start date as [Date], as previously discussed".
Conclude on a Positive Note
Finish your job acceptance offer email with a positive sentiment, expressing anticipation for your future collaboration, e.g., "I look forward to the opportunity of working together and contributing to the success of [Company Name]".
Don’t Forget to Proofread
Typos and other errors never make a good impression, so be sure to check your job acceptance email by rereading it or using an online proofreading tool like Grammarly.
2. Send Your Job Acceptance Email Within the Established Timeframe
This step is crucial when accepting a job offer via email, as it conveys respect for the recruiter’s time and contributes to your professional image. It proves that you take the opportunity seriously and are eager to move forward with the next steps.
However, if you find yourself in a situation where you need more time, contact the recruiter promptly, explain why you need more time, and ask for an extension.
3. Get Ready for Your New Job
Prepare for your new job and the onboarding process by learning more about the company’s culture and what’s expected. Organize all the logistics, such as necessary documents and equipment, to ensure your first day at your new job goes as smoothly and stress-free as possible.
4. Sign the Employment Contract and Celebrate Your Success
Do yourself a favor—employ your analytical skills and carefully read the entire contract before signing it. If anything is unclear, don’t hesitate to ask for an explanation. Once you’ve signed the contract, don’t forget to celebrate your success with friends and family!
Read more: How to Write a Goodbye Email to Coworkers? (With Examples)
Job Offer Acceptance Email Sample
Wondering what to say when accepting a job offer? Check out the job acceptance email template below:
Subject: Acceptance of [Job Title] Position at [Company Name]
Dear [Hiring Manager's Name],
I hope this email finds you well. I am writing to express my sincere gratitude for formally offering me the [Job Title] position at [Company Name].
Thank you for considering me for this role and for the opportunity to join your team. I am truly honored and excited to accept your offer and to contribute to the success of [Company Name].
Regarding the terms of the offer, I fully agree with the details as discussed, including the starting salary of [Your Salary] and the benefits package outlined.
I confirm that my start date will be on [Your Start Date], in alignment with our previous discussions.
I eagerly look forward to starting my new role and becoming a valuable team member. Please let me know if there are any further steps I need to take before my start date or if there are any documents I need to complete.
Once again, thank you for this wonderful opportunity. I am enthusiastic about the journey ahead with [Company Name].
Warm regards,
[Your Name]
Read more: How to Write a Job Acceptance Letter? (Expert Tips & Examples)
Plus, a great cover letter that matches your resume will give you an advantage over other candidates. You can write it in our cover letter builder here. Here's what it may look like:
See more cover letter templates and start writing.
Key Takeaways
Here’s a quick recap of how to accept a job offer:
- Analyze the job offer—check if all the conditions suit you.
- Send a job offer acceptance email before the decision deadline establishedd with the recruiter.
- Read and sign the contract if everything is okay.
Thanks for reading my article! If you have any questions about accepting job offers, don’t hesitate to leave a comment in the comments section below. I’ll be happy to help!
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