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Data Entry Cover Letter: Sample & Full Writing Guide [10+ Examples]

Data Entry Cover Letter: Sample & Full Writing Guide [10+ Examples]

You’re Speed-Typist of the Year ready to take on large volumes of data with 100% accuracy. And your cover letter will prove this to your next employer.

Emilia Mucha
Emilia Mucha
Career Expert

You've found a data entry job made in heaven.

 

You want to go the extra mile and prove you're made in heaven for them.

 

But it’s no easy to excel at writing a job-winning cover letter.

 

Don’t be discouraged!

 

In a moment you will flash fill your data entry cover letter like a pro.

 

This guide will show you:

 

  • A data entry cover letter sample better than 9 out of 10 others.
  • Data entry cover letter examples that will let you highlight your assets.
  • How to write a data entry cover letter step-by-step.
  • Tips on how to grab the recruiter’s attention on your data entry cover letter.

 

Let’s start with a sample data entry cover letter:

 

Data Entry Cover Letter Sample

 

Your Name

Job Title

Current Company (If Any)

Mailing Address (Optional)

Phone Number

Email Address

 

Date

 

Hiring Manager Name

Title

Company Name

Mailing Address

 

Dear [Hiring Manager Name],

 

As a passionate keyboardist and a winner of The 2018 US Speed Typing Contest, I was excited to see the opening for a data entry specialist at REconfigure. Maintaining 99% data accuracy in my previous position, I believe I can keep your company’s database error-free and bring value to the team of your speed-typing experts.

 

In my current position with XYZ, I was responsible for syncing the data across multiple devices and ensuring secure data transfer. I also run a specialist blog on data privacy, the area that is one of your company’s core values. Here are some of my other achievements I think I may add to REconfigure:

 

  • Entered 1000 Excel records per day
  • Increased speed of the inner data entry operations by 10% over the last three months
  • Checked Quickbooks invoices for errors and ensured maximum accuracy of the company’s records (the highest accuracy level in the past three years)

 

I would love to discuss how my data entry experience at XYZ could contribute to your company's goals.

 

Best regards,

[Your Name]

 

PS—I would value the chance to tell you how I automated several tasks with my own Excel macros.

 

Get ready for the interview! The recruiter just closed all her spreadsheets and started dialing your phone number.

 

Want to write your cover letter fast? Use our cover letter builder. Choose from 20+ professional cover letter templates that match your resume. See actionable examples and get expert tips along the way.

 

data entry resume and cover letter set

Data Entry Cover Letter for a Resume—See more cover letter templates and create your cover letter here.

 

1

Use the Best Data Entry Cover Letter Template

 

Your data entry resume is your raw data. Use your cover letter to tell a story about that data.

 

The sample data entry cover letter above?

 

Here's how it works.

 

First, it uses a proven cover letter format.

 

The Best Data Entry Cover Letter Template [Checklist]

 

  • Header: your name, job title and contact info.
  • Date and place (not necessary but welcome in a formal letter).
  • Addressee's details.
  • Greeting/salutation: “Dear [Hiring Manager’s name]” works best.
  • Opening paragraph: tell your employers something special about your career accomplishments, skills, or both, and get their attention.
  • First middle paragraph: explain your job motivation and make an offer.
  • Second middle paragraph: list some more achievements that well suit the job description.
  • Call to action: restate your proposal and ask them to reach out to you.
  • Closing: don’t use the obsolete “Thank you for your time,” instead show you’re excited about the position.
  • Signature: sign off with a full name.
  • “PS” line: mention one more achievement—no recruiter will miss a tasty postscript note.

 

To learn more about cover letter formats, check out our dedicated guide: Cover Letter Format: A Complete How-To Guide.

 

2

Open Your Cover Letter for Data Entry with a Compelling First Paragraph

 

The opening sentence of your cover letter always gets the most eye time.

 

It's as important as a good macro—

 

It either gets the work done or crashes the table into pieces.

 

These two data entry cover letter samples will show you how it works:

 

Data Entry Cover Letter Sample [Opening]

 

wrong
I’m a professional data entry clerk with 3+ years of experience in data compliance sector. I would like to apply for the newly opened position at REconfigure.

 

Sure, this could be you. But it could also be the 250 other applicants.

 

Why is it wrong? This opening paragraph is too generic. All it says is data, data, apply.

 

Now...

 

What do you think about this opener?

 

right

As a passionate keyboardist and a winner of The 2018 US Speed Typing Contest, I was excited to see the opening for a data entry specialist at REconfigure. Maintaining 99% data accuracy in my previous position, I believe I can keep your company’s database error-free and bring value to the team of your speed-typing experts.

 

It doesn't just say data. It shows actual data!

 

This opening paragraph will surely hook the hiring manager—

 

It highlights the candidate’s accomplishments (insane speed) and draws attention to another vital skill—error spotting.

 

Don’t have the exact same achievements like those above?

 

Pick something you have a knack for!

 

Maybe you’re good with numbers or obsessed with data security? Both will do the job.

 

Pro Tip: Use your future employer’s brand name in the opening paragraph of your cover letter. Nothing looks as soothing to people as seeing their name.

 

Still not sure how to begin your cover letter for a data entry job? You can find useful tips here: How to Start a Cover Letter: Sample & Complete Guide.

 

When making a resume in our builder, drag & drop bullet points, skills, and auto-fill the boring stuff. Spell check? Check. Start building your resume here.

When you’re done, Zety’s resume builder will score your resume and tell you exactly how to make it better.

 

3

The Best Middle Paragraph for Your Data Entry Cover Letter

 

Picture this—

 

This is Jane. She's a hiring manager at REconfigure. And a data miner herself.

 

Every day, endless rows of potential data entry clerks.

 

This time it's different. She knows who to pick.

 

You.

 

You answered her company's needs in the body of your cover letter.

 

How to do it?

 

Look at the job description closely and try to figure out what they’re really looking for.

 

Don’t try to repeat the data entry skills list you already have in your resume. Convince the recruiter by targeting the right requirements.

 

Let’s process this: securing sensitive information, reporting data discrepancies, and working in a fast-paced environment.

 

Data Entry Cover Letter [Middle]

 

In my current position with XYZ, I was responsible for syncing data across multiple devices and ensuring secure data transfer. I also run a specialist blog on data privacy, the area that is one of your company’s core values. Here are some of my other achievements I think I may add to REconfigure:

 

  • Entered 1000 Excel records per day
  • Increased speed of the inner data entry operations by 10% over the last three months
  • Checked Quickbooks invoices for errors and ensured maximum accuracy of the company’s records (the highest accuracy level in the past three years)

 

You just proved you’re the one they’re looking for!

 

And that was easier than typing the word “pneumonoultramicroscopicsilicovolcanoconiosis” with zero typos.

 

Trying to write a data entry cover letter with no experience? See our dedicated guide: Entry-Level Cover Letter with No Experience Example & Writing Guide.

 

4

How to End Your Data Entry Cover Letter Like a Pro

 

OK. You’re almost there!

 

All you need is a final offer.

 

Remember—

 

An “offer” and not a pushy “give me that job.”

 

So how should your data entry cover letter end? Compare the examples below:

 

Data Entry Cover Letter [Closing]

 

wrong

Thank you for your time!

 

I’m looking forward to hearing from you.

 

Reads a bit old-fashioned and impersonal.

 

What we want instead:

 

right

I would love to discuss how my data entry experience at XYZ could contribute to your company's goals.

 

Best regards,

 

David Kyle Jones

 

PS—I would value the chance to tell you how I automated several tasks with my own Excel macros.

 

Start on a high note, end on a high note.

 

Now you're more than a data point to the recruiter—

 

You're their next hire.

 

Want to create a meaningful ending for your data entry cover letter? See our guide: How to End a Cover Letter: Sample & Complete Guide [+20 Examples].

 

Key Takeaway

 

It’s not so hard to process a job-winning cover letter for data entry.

 

Follow these key best practices:

 

  • Use a clear template. Your data entry cover letter can’t drag on forever like an Excel sheet. Make it concise and readable.
  • Start with a strong opening line. Grab the recruiter’s attention right off the bat.
  • Prove you understand the company’s needs. Use your achievements to show how you can contribute to the company’s bottom line.
  • Make an offer at the end. Leave the hiring manager knowing you’re motivated and eager to discuss common goals.
  • Add a “PS” to show off a unique selling point readers will surely remember.

 

Do you have questions on how to make a good cover letter for data entry jobs? Do you feel cover letters make a difference? Give us a shout in the comments. We’d be happy to reply!

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Emilia Mucha
Emilia Mucha
Emilia is a career expert sharing all kinds of job hunting advice. At Zety, she writes dedicated guides that help readers create job-winning resumes and cover letters.

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