Cover Letter for Post Office Jobs: Examples & Writing Tips
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If it weren’t for you, Christmas cards, university acceptance letters—or worse—letters from sweethearts wouldn’t reach the correct mailbox.
Come rain or shine, you’re in the position, ready to deliver thrills to the addressees.
There’s no room for mistakes, and you know it.
Now—
Write a USPS cover letter that says it’s no mistake to hire you.
This guide will show you:
- A USPS cover letter sample better than 9 out of 10 others.
- The step-by-step plan for how to write a cover letter for a post office.
- Tested scenarios for writing the best USPS cover letter.
- How to write a postal service cover letter if you have no experience.
Want to write your cover letter fast? Use our cover letter builder. Choose from 20+ professional cover letter templates that match your resume. See actionable examples and get expert tips along the way.
Sample cover letter for a resume—See more cover letter samples and create your cover letter here.
See cover letter guides dedicated to various career scenarios:
- Custodian Cover Letter Example
- Career Change Cover Letter Example
- Cold Call Cover Letter Example
- Entry-Level Cover Letter Example
- Internal Position Cover Letter Example
- Motivation Letter Example
- Pain Cover Letter Example
- Relocation Cover Letter Example
If you wish to explore your options, see Professional Cover Letter Examples For All Jobs
The cover letter sample below will get you closer to the hiring manager’s office:
USPS Cover Letter Sample
James J. Walton
2783 Griffin Street
Phoenix, AZ 85003
313-835-4424
jamesjwalton@email.com
Phoenix, 5/26/2021
Eleanor Frandsen
Head of Recruitment
United States Postal Service
4949 E Van Buren St Rm 187
Phoenix, AZ 85026
Dear Eleanor,
Attached you will find my resume for the postal worker position at the United States Postal Service. As soon as 6 months after I had joined the USPS in Flagstaff, AZ, the district manager awarded me with the Certificate of Appreciation for my contribution to the improvement of route logistics, leading to cutting the delivery time by ~1.5 hours a day.
In Flagstaff, I kept an unblemished driving record while delivering mail to residences, businesses, and institutions 6 days a week. I also met the schedule for mail pick-ups and returns with a 100% success rate. Lastly, I maintained a spotless mail delivery log with over 1K entries.
I am confident that my critical-thinking skills and operational efficiency make me an ideal candidate for the post. As a rooter for building trusting relationships with the local community, I will make the USPS drive for the client-first approach happen.
Let us schedule a meeting this week to discuss how I can contribute my strengths to the postal services in Phoenix, AZ.
Kind regards,
James J. Walton
P.S.—I would also love to tell you that I scored an A grade at the Postal Exam 473 on the first take.
As promised, let’s prepare your USPS cover letter for dispatch step by step:
1. Pick Your USPS Application Cover Letter Template
Don’t try to squeeze your package into a box that’s not big and sturdy enough to carry such weight.
Pick the correct size and structure at the very beginning to avoid tears and sweat.
To create cushioning for your cover letter, do the following:
- Set one-inch cover letter margins on all sides.
- Make a 1-1.5 line space and double space between paragraphs.
- Do not use justification.
- Left-align your contents.
- Choose the best cover letter font, such as Arial or Calibri.
- Save your cover letter as PDF and Word in case it’s not an email.
You’re also no stranger to a letter structure, so design a cover letter outline that conveys a clear and powerful message:
- Cover letter heading with your contact information: name, phone number, address with the zip code, and email address.
- Date and the addressee’s details followed by a formal salutation.
- Cover letter introduction which goal is to make the reader want to read on.
- Cover letter middle that should say you’re perfect for the role and why.
- Cover letter ending with a call to action and your signature.
Squeeze out what you can from this guide: A Successful Cover Letter Format
2. Pack the Best Content into the Cover Letter Intro
Did you check if the contents you want to send aren’t restricted or prohibited? There’s quite a list.
For sure, you can’t open your letter with “To Whom It May Concern,” or else it ends up tossed into the trash like junk mail.
Personalize it! You’re writing to a living and breathing person, no?
Then open strong to grab your hiring manager’s attention instead of expressing your interest in the position alone. Do mention that you’re interested but also perfect for it. Listing an achievement will do that for you. There’s plenty of ways you can start your cover letter.
Let’s see how you should address your cover letter first:
USPS Cover Letter [Address Template]
[Your Full Name]
[Your Job Title]
[Street]
[City, State]
[Phone Number]
[Email]
[LinkedIn Profile]
[Place and Date of Writing]
[Hiring Manager’s Name]
[Hiring Manager’s Professional Title]
[Company’s Name]
[Company’s Address]
The personal introduction and address are part of the cover letter heading. To create a consistent look and feel across your application, go for the same format as in your resume header.
Now see how James opened his letter:
Cover Letter for a USPS Job Application [Introduction Sample]
| RIGHT |
|---|
James J. Walton 2783 Griffin Street Phoenix, AZ 85003 313-835-4424 jamesjwalton@email.com Phoenix, 5/26/2021 Eleanor Frandsen Head of Recruitment United States Postal Service 4949 E Van Buren St Rm 187 Phoenix, AZ 85026 Dear Eleanor, Attached you will find my resume for the postal worker position at the United States Postal Service. As soon as 6 months after I had joined the USPS in Flagstaff, AZ, the district manager awarded me with the Certificate of Appreciation for my contribution to the improvement of route logistics, leading to cutting the delivery time by ~1.5 hours a day. |
| WRONG |
|---|
Dear Hiring Manager, I am writing to express my interest in the postal worker position in Phoenix, AZ I saw on the USPS career page. I believe it is a tremendous opportunity for me to grow as a postal official. I already have experience in the field because I worked for USPS in Flagstaff, AZ. |
Oops.
That begs for a return to sender.
Be sure there’s no way to find out the hiring manager’s name before you address them “Dear Hiring Manager”. It’s not that bad, but not perfect either. Strive for quality in your work.
USPS job postings are available to thousands of individuals. So, if you’re going for a generic cover letter introduction as above, stop and think twice. It won’t get you noticed, which means you won’t get the job.
There are opportunities for entry-level applicants, too. A perfect introduction in a cover letter with no experience looks like this:
Cover Letter for a Post Office Clerk No Experience [Introduction Sample]
| RIGHT |
|---|
Dear Eleanor, I am very excited to apply for the job opening of Post Office Clerk at USPS in Phoenix, AZ. It will support my pursuit to gain more hands-on experience in order and package processing and, equally important, handling local customers’ requests. During my three-month clerk internship at iDelivery, I practiced customer service and effective communication skills, which led to a 19% growth in the positive Google reviews for our district post office. |
Well done you!
Entry-level candidates can, too, have achievements despite their young age. And it’s a great strategy to start with an accomplishment because you prove you have experience, and you made an impact.
Talk about accomplishments, beliefs, praise, or make jokes? See What To Write In A Cover Letter
3. Address the Requirements in the Cover Letter Middle
Ooh, now’s the time for you to check the correct boxes. Otherwise, you’ll misdeliver.
As with matching your resume to the job ad, you tailor the cover letter using keywords that correspond with your hiring manager’s requirements.
How to write a cover letter middle:
- Step 1: Scan the job description and look for keywords: soft and hard skills, qualifications, and examples of responsibilities.
- Step 2: Make a list including your experience and skills that match what you marked in the job posting.
- Step 3: Transform your list of duties into achievements using the PAR formula.
- Step 4: Get down to writing two paragraphs describing why you’re the best candidate for the job.
Into the examples you go:
Cover Letter for the Post Office Carrier [Mid-Part Sample]
| RIGHT |
|---|
In Flagstaff, I kept an unblemished driving record while delivering mail to residences, businesses, and institutions 6 days a week. I also met the schedule for mail pick-ups and returns with a 100% success rate. Lastly, I maintained a spotless mail delivery log with over 1K entries. I am confident that my critical-thinking skills and operational efficiency make me an ideal candidate for the post. As a rooter for building trusting relationships with the local community, I will make the USPS drive for the client-first approach happen. |
| WRONG |
|---|
When I was a postal worker at Flagstaff, I carried USPS mailto various places 6 days a week, and kept the pick-up and return schedule. Maintaining a mail delivery log was also part of my job. I think I am fit for the postal worker position because of my critical thinking skills and focus on efficient operations. I have always tried to build trusting relationships with our local customers, and I know it matches your vision of a perfect post service. |
“Fantastic. That’s exactly what I need! Let’s invite him for the interview.”
Who do you think received the phone call? James from the first example.
Duh.
He didn’t question himself and his capabilities. James also took pride in what he accomplished at his job (kept an unblemished driving record or maintained a spotless mail delivery log) and went full-on confident about it.
However, in the second example, James lost the game from the very moment he started listing his responsibilities instead of what he achieved. He also thinks he’s fit for the USPS city carrier job. If you doubt whether you fit, then what the recruiter’s supposed to think?
Have a look at an example for a cover letter middle for entry-level applicants:
Cover Letter for an Entry-Level USPS Mail Processing Clerk [Middle Part Sample]
| RIGHT |
|---|
As a recent B.A. in Human Resources, I’ve had the chance to practice data entry and organization in databases. Thus, realizing how much valuable diligence in handling personal information is. Thanks to Lean Management courses, I spotted a bottleneck in the sorting process at iDelivery that when resolved, cut the processing time by an average of 2 hours a month. Allowing people to communicate in an affordable way is very important for me personally. I would love to be part of that. |
You delivered. Spot on!
During college or university, you acquire transferable skills that you benefit from on the job. The cover letter middle is a perfect opportunity to mention them.
It’s also the right place to assert to the hiring manager you’re the one by sharing their viewpoint. You can find mission and vision statements without effort on public websites nowadays.
Hesitating about the message your cover letter conveys? See What Your Cover Should Say
Creating a resume with our builder is incredibly simple. Choose a resume template and follow our step-by-step guidance to have a professional resume ready in minutes.
When you’re done, our resume builder will score your resume and our resume checker will tell you exactly how to make it better.
4. Speed Up Your Interview Delivery in the Cover Letter Ending
Alright. Alright. Alright.
Now isn’t the time to kiss and drive. Although Matthew McConaughey’s line fixed into everyone’s minds, yours will leave the hiring manager only dazed and confused.
The cover letter ending is for you to sign the deal. To do that, ask directly when you can schedule a meeting or a call to discuss your application.
Then there’s room for a formal signature like:
- With best regards,
- Kind regards,
- Best regards,
- Respectfully,
- Sincerely,
And, as an added value to your accomplishment portfolio, you can add a postscript. It’ll make sense only if there’s a real bang about it. Otherwise, you’ll draw attention to you wasting the recruiter’s time.
See how the above advice works in practice:
Job Application Cover Letter for USPS [Ending Sample]
| RIGHT |
|---|
Let us schedule a meeting this week to discuss how I can contribute my strengths to the postal services in Phoenix, AZ. Kind regards, James J. Walton P.S.—I would also love to tell you that I scored an A grade at the Postal Exam 473 on the first take. |
Nice move!
This week puts a little pressure on the hiring manager, so they’re already looking if they’ve got time in their calendar.
If you’re emailing your cover letter, place your contact information right after the signature (and postscript). Email is not a letter, so there’s no header, and it’s a definitely shorter version of a cover letter.
Cover letter ending with a promise or showing off your enthusiasm? Make an informed decision after reading this guide: How To Successfully Close A Cover Letter
Key Takeaway
Now you know how to write a USPS cover letter! Let’s recap the main points:
- Introduce yourself in the cover letter header and address your hiring manager with proper respect.
- Hook the reader in the opening paragraph so that they keep on reading.
- Benefit from the KISS formula in the cover letter body. Keep It Sweet and Simple.
- Finish with a call to action and ask the recruiter yourself when you can meet.
And—
You’re all set! Good luck.
Pray to tell whether:
- You want more info on how to write a perfect cover letter for USPS?
- You’re wondering how your post office cover letter can get you noticed?
Leave a comment. We’ll be happy to reply!
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