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Resume References: When and How to List References on a Resume

Christian Eilers
Resume Expert at Zety
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You're about to learn about adding references on a resume, but first, think about this:

 

The functional resume format. Your entire work history in the experience section. References available upon request. What do these all have in common?

 

Well, they’re all resume-writing no-nos, generally speaking.

 

However, just like with the functional format and listing each and every single job you’ve had, there’s a time and a place. Professional references on resumes might just be what’s required in your situation. But, how will you know?

 

This resume references guide will teach you:

 

  • Whether or not you need to include a work reference sheet with your resume.
  • The best way to put references on a resume, including formatting and styling.
  • How to make a reference page for resumes and job applications.
  • How many references should be on your resume.

 

Want to save time and have your resume ready in 5 minutes? Try our resume builder. It’s fast and easy to use. Plus, you'll get tips like these and right vs. wrong examples while writing your resume. See 20+ resume templates and create your resume here.

 

resume and reference page with green sidebar

Resume and Reference Page Example - See more templates and create your resume here.

 

 

1

Do You Put References on a Resume?

 

Career consultants and hiring managers all but agree that references should not be put on a resume.

 

Back when I got my first job, adding references to resumes was commonplace. My advisor in high school even told me to do it.

 

But, just like with most peer-pressured decisions in high school, it is not what I would do now.

 

Is that a solid no, though? Well, there are special circumstances when you can include resume references, but you’ll know them when you see them. Generally, if the job listing or hiring manager specifically asks for a references page, then, by all means, include one!

 

For most of you, this should have answered your question, and you can continue on to learn how to tailor your resume, picking the best resume fontwhat to include on a cover letter, or how to email your resume.

 

If your mind’s made up, and you’ll be putting references in your resume, let’s continue.

 

Pro Tip: If you can’t decide whether to add references in your resume, then don’t include them. Stick with a resume without references.

 

Want to make sure your resume will hook every recruiter and get you that interview? Get our free checklist and learn what makes a job-winning resume: 46 Things You Need to Do Before You Send Your Resume

 

2

Including References on a Resume

 

If you’ve decided that listing resume references can’t be avoided in your situation, it’s necessary to learn how to add references to a resume the right way.

 

Formatting Resume References

 

Here’s how to format references on resumes:

 

Right

First Name & Last Name

Professional Position / Title

Name of Company

Address of Company

City, State, Zip of Company

Phone Number of Reference

Email address of Reference

 

 

That’s how you format each entry of a resume reference list. Include as much of it as you can, and don’t add more than these items, unless requested. How many references on resumes? Don’t worry, we’ll get to that in just a moment.

 

Pro Tip: Use LinkedIn as a resource to verify that you are stating the correct job titles.

 

Should references be on a separate page?

 

Definitely. Avoid the ubiquitous “Resume references available upon request” statement of the past. If you’re going to create a resume references section, use a dedicated reference page, which you can add as the last page of your resume.

 

Should I put “references available upon request” on my resume?

 

No. Putting "references available upon request" at the end of your resume is one of the big resume mistakes. Not only are you preserving your resume’s valuable real estate for more important sections, but they know that your references are available upon request.

 

Hold Your Endorses

 

Even if you’ve concluded that you will be sending references with your resume, hold off for now. In the earliest stages of the hiring process, there isn’t a need to provide your chosen references for job applications just yet. Plus, you’ll be able to tailor your references sheet to the hiring manager’s and company’s needs as you learn more about them during the initial phases of the hiring process and interviews.

 

Pro Tip: When writing your list of references, make sure to keep them consistent. Locate and include the same info for each (e.g., phone number), and don’t include an entry otherwise.

 

Ugh! So many resume rules! Don’t worry, we’ve simplified them here: Resume Dos and Don'ts

 

3

Choosing References & How to Request Them

 

You’re going to put a few references as a list to be included with your next resume.

 

But you’ve got to be picky, and you need to ask permission first, even if you’re sure they won’t mind.

 

How many references on a resume?

 

Three to five is the ideal number of references for a resume.

 

If the job description or the company have specifically requested that you include a list of references (and this should really be the only reason that you do), three to five strategically-chosen people are just right. Any more and you’re just wasting people’s time; any less and you’ll look like you don’t have too many people who can afford you a positive endorsement.

 

Who is a good reference for a resume?

 

The best references to add are working professionals related to the industry to which you are applying but unrelated to you (in a familial sense). Try and get as diverse a group as possible (not all direct supervisors).

 

How to ask someone to be your reference?

 

Don’t just jot down names on your references list as they pop into your thoughts. It is polite to ask first, but this gives you the additional perk of checking to make sure their contact information is correct. Give a call or send an email to be semi-formal.

 

Personal vs professional references

 

Personal references are generally not recommended when putting references on a resume. Why? Well, family’s family, so they wouldn’t place much weight if they realize a reference entry is related to you. Plus, it has the secondary disadvantage of making you look like you couldn’t find enough professional references. Stick with professional references if at all possible (unless you are writing a resume with no experience).

 

Following up

 

After you’ve requested your reference, it is a prudent practice to thank them for their help. Also, share with them a copy of the resume you are submitting so that they can be on the same page if and when the hiring manager calls them up. Finally, when you get the job, take them out for a nice dinner to pay them back!

 

Pro Tip: Be sure to thank your references by sending a quick follow-up email or note. Not only is this the courteous thing to do, but it will also remind them that they can expect a call in the near future from your prospective employer.

 

4

How to Format the Resume References Page

 

If you decided to list job references, do so on a separate reference page attached to your resume.

 

example of professional resume references page

Use our cover letter builder to create your own resume reference page that matches your resume and cover letter!

 

For the most part, you will format your references page the same way you do your cover letter, and possibly resume, too. However, if you have slight differences between your resume’s letterhead and the one on your cover letter, copy the cover letter.

 

Your name and address should go on the very top, and it can be left-, right-, or center-oriented (follow the same style as your other documents). Include your phone number and email address.

 

Follow that with the date, then the company address, left-aligned above your first reference entry: first the recruiter’s name (if you have it), then the company’s name, and then the company’s address.

 

Finally, add reference titles/subtitles such as “References” before listing your 3-5. If you have both professional references and personal references, you can add both subtitles.

 

Want to make a great resume references sheet that matches your CV and cover letter like the resume references examples we have here? Our resume builder’s cover letter generator is just the tool for you. Or, check out our handy list of cover letter tips!

 

Key Takeaway

 

Job references should never be included on a resume.

 

Rarely, however, they may be included with a resume, but always put them on a separate reference page.

 

  • Choose wisely - You should pick between 3 to 5 references to include if you’ll include any at all. Pick professional references over personal ones, and select those that are closest to your line of work.
  • Ask first - Be sure to get permission before listing someone as a professional reference. Thank them afterward and remind them to expect a call.
  • Formatting - There’s a right way to format the entries of a reference page, and there is a correct way to structure the reference sheet itself.

 

Now, just brush up on the STAR method and some interview tips and you'll be all set for your big meeting!

 

So, now that that’s sorted, do you have any questions on how to list references on a resume? Not sure if you should add resume references at all? Get at us in the comments below and we will answer your questions. Thanks for reading!

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Author
Christian Eilers
"Career advice, I've researched and read it, Then I try to write it better than anyone's said it, Once I am finished with all of my edits, You'll have a job, and I'll take some of the credit." Hey there! I'm Christian, a New Yorker and a writer of career advice at Zety. As an avid traveler and amateur poet, I also write for a travel website and dabble in doggerel in my spare time.