How to Write a Project Manager Cover Letter + Examples
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Writing a project manager cover letter is like constructing the blueprint for a successful project. Just as every great project starts with a clear plan, your project management cover letter needs to lay the foundation for your qualifications and achievements.
I’ll show you how to build a cover letter that showcases your skills, aligns with the job requirements, and ultimately leads you to success—complete with project manager cover letter examples to help you nail every detail.
This guide will show you:
- A project manager's cover letter example better than 9 out of 10 others.
- Project manager cover letter samples you can take inspiration from.
- How to write a cover letter for project manager jobs to impress the recruiter.
- How to pick achievements for your project management cover letter.
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Send your cover letter for project manager jobs with an impressive project manager CV. Check out our guide for more details: Project Manager CV: Sample & Complete Guide
Project manager cover letter example
Your Name
Mailing Address
Email Address
Phone Number
Hiring Manager Name
Title
Company Name
Mailing Address
Date
Dear [Hiring Manager Name],
Achieving a 30% reduction in project costs while increasing client satisfaction by 25% in under six months at Quantum Corp was one of my most fulfilling achievements. My dedication to driving results through Agile methodologies, coupled with a strong belief in cross-functional collaboration, has consistently allowed me to deliver high-impact projects.
That’s why I’m thrilled about the Project Manager position at Crosshares IT. Having followed your recent case study in Tech Innovation Weekly, I’m excited by your commitment to Agile transformation and continuous improvement. Your focus on scaling Agile while maintaining quality aligns perfectly with my experience and passion for Lean Project Management.
Here are a few examples of how my expertise could benefit your team:
- Agile Transformation: Spearheaded an Agile transformation initiative across 12 departments, resulting in a 35% increase in team productivity and a 20% improvement in project delivery times.
- Process Optimization: Led a Lean Six Sigma project that streamlined internal processes, saving £450,000 annually and earning a company-wide efficiency award.
- Stakeholder Management: Managed complex projects with 150+ cross-functional team members, consistently meeting deadlines and budgets while maintaining a customer satisfaction score of 98%.
I’d love to explore how my skills in Agile, Lean, and stakeholder management can drive results for your team at Crosshares IT. I’m looking forward to discussing how I can contribute to your ambitious goals.
Best regards,
Your Name
PS—I’m also happy to share how I implemented an Agile framework at Quantum Corp that resulted in a £750,000 cost saving within a year.
That’s a project management cover letter that’s bound to hold the recruiter’s attention.
Now, let’s analyse how to write a cover letter for a project manager in 4 easy steps:
1. Choose the best project manager cover letter template
Think of your project management cover letter as your first chance to make a lasting impression. So, don’t leave it to chance—go for a well-structured template. It will showcase your professionalism and attention to detail, which are some of the core competencies of any good project manager.
Below, you’ll find all the elements a project manager cover letter template should consist of:
Project manager cover letter template—checklist
- your contact info
- the company’s info
- dear (hiring manager’s name)
- paragraph #1: intro and a big job-fitting accomplishment
- paragraph #2: key skills + achievements + why you want to work there
- paragraph #3: call to action
- best regards + your name + job title
- PS: something to entice the recruiter to contact you
Need some details on how to format your cover letter for project manager jobs? Find out all you need to know in our dedicated guide: Cover Letter Format: The Only How-To Guide You Need
2. Craft a perfect project manager cover letter opening
The first few lines of your project manager's cover letter are crucial. If they sound generic, the recruiter probably won’t bother to read the rest. Don’t let them do that by starting your cover letter with a strong hook that will give them no choice but to read your cover letter to the very end!
I’ve got some examples to show you how it’s done and what to avoid:
Project manager cover letter examples: first paragraph
| RIGHT |
|---|
Melissa Turner 63 Cloch Rd St John's WR2 4NY melissa.turner@email.com 077 1234 5678 Jonathan Sims HR Manager Crosshares IT 87 Dunmow Road Gronant LL19 2GQ 25th September, 2024 Dear Mr Sims, Achieving a 30% reduction in project costs while increasing client satisfaction by 25% in under six months at Quantum Corp was one of my most fulfilling achievements. My dedication to driving results through Agile methodologies, coupled with a strong belief in cross-functional collaboration, has consistently allowed me to deliver high-impact projects. |
Why does this project manager's cover letter sample work? It starts straight away with an impressive professional achievement and smoothly proceeds to mention some of the candidate’s project management skills. What’s more, it also uses the phrase “one of my most fulfilling”, which conveys deep investment in work—a trait that’s golden in the world where many employees admit to quiet quitting.
Now, let’s see how not to open a project management cover letter:
| WRONG |
|---|
Dear Hiring Manager, I am writing to apply for the Project Manager position at your company. I have several years of experience in project management and believe I would be a good fit for the role. I am very interested in your company and look forward to the opportunity to contribute to your team. |
This project manager's cover letter opening is so sleep-inducing that no amount of espresso could mitigate it. It lacks personalisation, attention-grabbing achievements, and specifics. That’s not how you make an impact.
But what if you’re writing a project manager cover letter with no experience? Fear not, I’m here to tell you how to open your cover letter in your situation:
- Lead with transferable skills: focus on proving skills like organisation, leadership skills, problem-solving, and effective communication. These abilities, which you’ve developed in other positions, show that you’re a great fit for the role, even though you’ve never officially held the job title of a project manager before.
- Convey your enthusiasm for the role: more and more companies are open to hiring candidates with little experience but strong potential for growth and a willingness to learn. It’s a part of the skills-based hiring trend that’s becoming increasingly popular, also in the UK.
- Highlight relevant accomplishments: have you led or supported projects in any capacity? Maybe you’ve been coordinating tasks, managing timelines, or handling budgets? Be sure to mention it straight away, as it will show you’ve some hands-on experience in key areas of the art of project management.
Need more tips on how to start a cover letter for project manager jobs? See our guide: How to Start a Cover Letter: Examples & Writing Guide
3. Create a strong project manager cover letter middle paragraph
The middle paragraph of your cover letter for project management jobs should present how your hard and soft skills align with the specific needs of the role you’re after. This part of your cover letter should highlight your most relevant accomplishments and draw a vision of how you can contribute to the company’s success.
But don’t just stop there. Be sure also to explain why you want exactly this position at this company. It’s the sine qua non-element of a perfectly tailored cover letter that will strike that special chord in the recruiter’s heart. Let’s see some project management cover letter samples:
Project management cover letter examples: middle
| RIGHT |
|---|
That’s why I’m thrilled about the Project Manager position at Crosshares IT. Having followed your recent case study in Tech Innovation Weekly, I’m excited by your commitment to Agile transformation and continuous improvement. Your focus on scaling Agile while maintaining quality aligns perfectly with my experience and passion for Lean Project Management. Here are a few examples of how my expertise could benefit your team:
|
The sample above not only proves that the candidate knows a thing or two about the company but also has some great skills and experience, thanks to which they can add value.
| WRONG |
|---|
| I believe I would be a good fit for the Project Manager position at Crosshares IT. I have experience in managing projects and leading teams. I’ve worked on various projects and understand the importance of meeting deadlines. I’m confident my skills will help me contribute to your company’s goals. I am also familiar with Agile and Lean methodologies, which I think could be useful in this role. |
Notice how this project manager's cover letter describes the same candidate yet leaves a totally different impression! It uses generic language and phrases like “I believe I would be a good fit” and “I think I could be useful,” which are weak and lack conviction. To make things even worse, it also lacks specificity and tangible achievements.
Pro Tip: Writing about yourself but focusing on what the other side needs is the key to creating a killer cover letter, no matter the position you’re applying for.
Making a CV with our builder is incredibly simple. Follow our step-by-step guide, use ready-made content tailored to your job and have a CV ready in minutes.
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4. Close your project management cover letter with a clear call to action
The closing of a project management cover letter is just as important as its opening. Finish your cover letter with a bang by including a strong call to action—ask for a meeting or a call to discuss further how you can add value to the company.
A great cover letter writing hack consists of including a P.S. with something that’s bound to spark the interest of the recruiter.
See the cover letter for project managers examples below to make writing the closing of your cover letter easier:
Cover letter examples for project managers: ending
| RIGHT |
|---|
I’d love to explore how my skills in Agile, Lean, and stakeholder management can drive results for your team at Crosshares IT. I’m looking forward to discussing how I can contribute to your ambitious goals. Best regards, PS—I’m also happy to share how I implemented an Agile framework at Quantum Corp that resulted in a £750,000 cost saving within a year. |
This cover letter closes on a high note: it includes a clear CTA and a PS with a truly impressive professional achievement!
| WRONG |
|---|
| Thank you for your time and considering my application. I’ve attached my CV. I’d be really grateful if you could read it and invite me to an interview. |
Needy much? Oozing with desperation is always a bad idea, no matter if you’re navigating the dating or the job market.
To find out more about how to close your project management cover letter, check out our guide: How to End a Cover Letter [Expert Tips & Samples]
Plus, a great cover letter that matches your CV will give you an advantage over other candidates. You can write it in our cover letter builder here. Here's what it may look like:
See more cover letter templates and start writing.
Writing a cover letter for a different position? Take a look at these:
- Consulting Cover Letter: Example & Writing Guide
- Sales Cover Letter: Example & Writing Guide
- Marketing Cover Letter: Example & Writing Guide
- Engineering Cover Letter: Example & Writing Guide
- Graphic Design Cover Letter: Example & Writing Guide
- Finance Cover Letter: Example & Writing Guide
- Career Change Cover Letter: Example & Writing Guide
Looking to explore more options? Check out our complete collection of cover letter examples for various careers: Sample Cover Letters for All Professions.
Key takeaway
Let’s sum up how to write a project manager cover letter:
- Follow the three-part structure for your project manager's cover letter.
- Start with a strong cover letter hook—your letter needs to grab attention in the first few seconds before it’s overlooked.
- Provide proof by demonstrating how your project management skills have made a difference in previous roles.
- Close with a strong call to action, encouraging the hiring manager to schedule an interview while offering something that sparks interest.
Thanks for reading my article! Do you have any questions about how to write a cover letter for project management jobs? I’m here to help you out—all you’ve to do is reach out in the comments section below.
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