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Graduate School Resume/CV (Sample, Guide & Tips)

Graduate School Resume/CV (Sample, Guide & Tips)

Are you ready to apply for graduate school? In this guide, we detail how to write a resume / CV for grad school admissions, with expert tips and examples to help you along.

Researching potential graduate programs, prepping for the GRE, tedious paperwork—

 

Applying to grad school is tough.

 

But, there's one task you might be undervaluing, and it could make or break your chances—

 

Writing the graduate school resume.

 

Don't worry, though.

 

This grad school resume guide will show you:

 

  • Great graduate school resume examples better than 9 out of 10 others.
  • How to write a CV for grad school and get into top graduate programs.
  • Tips and examples of how to put skills and achievements on grad school resumes.
  • How to describe your academic experience on a resume for graduate school programs.

 

Want to save time and have your resume ready in 5 minutes? Try our resume builder. It’s fast and easy to use. Plus, you’ll get ready-made content to add with one click. See 20+ resume templates and create your resume here.

 

graduate school resume templates

Sample Graduate School Resume—See more templates and create your resume here.

 

We have resume guides for all academic levels and scenarios:

 

 

Now, without further ado—

 

Here’s how to write a CV for grad school:

 

1

Format Your Grad School Resume Template In Descending Order

 

Resumes for jobs and those for grad school have many similarities.

 

However—

 

There are also plenty of differences.

 

Job resumes put a focus on employable skills and vocational experience. Here on your graduate school resume, your task is to highlight your educational accomplishments and background, above all.

 

Here are a few pointers on formatting a resume for graduate school:

 

First and foremost, pick the reverse-chronological format and go in descending order.

 

When listing anything with dates (e.g., publications), start with the most recent on top and go backward chronologically from there. Also, the placement of each resume section depends on relevance. Put the most relevant sections (e.g., education) on top, and go down in descending order.

 

Next—

 

At Zety, we love two-column resume templates, and it works on a grad school resume, as well, if you don’t want to go the one-column route.

 

If going the two-column route, in the larger column, add long-form text, saving the smaller sidebar column for short bullet points such as academic skills and awards.

 

Align everything to the right, particularly section headings, to make it easy for the program administrator to scan.

 

Finally, how long should your resume be?

 

We usually say a one-page resume for jobs, but a two-page resume is great for grad school applications.

 

Nick Kamboj, CEO of admissions service Aston & James, LLC, says: 

 

Unless a candidate has had a significant number of research opportunities, awards, or work experience, their graduate school resume should absolutely not exceed 2 pages; if it does, then this indicates the inability of the candidate to be concise, or worse, indicates that a candidate seriously overestimates the importance of their contributions or accolades.
Nick Kamboj
Nick Kamboj
CEO of admissions service Aston & James, LLC

 

Now, here’s what to include on a grad school resume:

 

Sample Graduate School Resume Template—CV Sections

 

  • Address & Contact Information
  • Profile Summary Statement
  • Educational Background
  • Research Experience
  • Teaching Experience
  • Non-Academic Job Experience
  • Grants
  • Professional Affiliations
  • Academic Publications
  • Honors & Awards
  • Memberships
  • Languages
  • Skills & Abilities
  • Leadership Activities
  • References
  • Other Additional Sections

 

But remember—

 

Don’t add all of these grad school resume sections—pick the options most relevant to your case and the PhD program profile and requirements—and disregard the others.

 

Don’t follow this exact order on your resume outline, necessarily. Go by order of importance in descending order.

 

Tailor your resume for the particular program you’re applying to. Add other sections if you deem them relevant to your school and grad program.

 

Dr. Annette R. Ponnock, a research and statistical consultant, says: 

 

The structure of [the grad program resume] should be straightforward, almost to the point of looking boring, especially compared to many business resumes which can benefit from being flashy and laid out in interesting ways.
Dr. Annette R. Ponnock
Research and statistical consultant

 

Finally, keep it concise.

 

Dr. Sonya Okoli, a professor of leadership studies, says: 

 

Many make the mistake of using the CV to showboat how busy they were in undergraduate or during the gap year. Truth is, we don't have time to read all of that.
Dr. Sonya Okoli
Professor of leadership studies 

 

So—

 

Only include details that are necessary and add to your chances.

 

Pro Tip: This is a great general guide on how to write a resume for graduate school. However, more importantly, follow your school’s and graduate program’s guidelines. Visit the school website to confirm page limits, header and footer requirements, etc.

 

Curious about resume formatting conventions? Check out our guide: Best Resume Format: What Resume Model to Choose? [+ Resume Format Examples]

 

2

Add Your Contact Details on the Graduate School Resume Correctly

 

Adding contact details on a resume, whether for a grad program or applying to Starbucks, always feels like an afterthought.

 

But—

 

Don’t get it right, and all the subsequent material becomes, well, immaterial.

 

Here’s what to include as your contact details on a grad school resume:

 

  • First & last name—And your professional title, if applicable.
  • Email—Use a professional-looking email address.
  • Telephone number—Mobile phone number is better than a home phone.
  • Mailing address—Schools often still send acceptance or rejection letters by post, so include one not to miss the news.
  • LinkedIn URL or other relevant social profile links—This will offer them more insight into your background.

 

To get your contact info grad school resume section right, heed these tips:

 

Your contact information goes at the very top of your grad school resume.

 

A professional email address means john.smith@gmail.com—not sexyscholar69@gmail.com!

 

Optimize your LinkedIn profile before adding the URL. Actually, do it anyway, as program admins may still check it.

 

Regarding other relevant social profile links:

 

Dr. Paulina Królikowska-Baum, a linguist & communication researcher, says:

 

Sign up on Academia.edu or ResearchGate and share your research there. You don’t have to have high profile journal publications to do it. Share your best university essays, student conference papers, or posters. It has many advantages: more relevant social links to add to your grad school resume, more academic visibility, and great opportunities to gain citations.
Dr. Paulina Królikowska-Baum
Linguist & Communication Researcher

 

While your at it, check your online presence elsewhere (e.g., Facebook, Twitter) to make sure you have no controversial items publicly viewable.

 

Skip unnecessary personal information (e.g., date of birth, citizenship).

 

And don’t add a photo.

 

Pro Tip: Increase the font size of your full name at the top of your grad school resume, and bold it to stand out as a title, of sorts. Also, add page numbers.

 

Make sure you cover all the bases when adding your personal details by reading our full guide: How to Put Address on a Resume

 

3

List Your Educational Background & Academic Achievements

 

Your academic background on a graduate school CV is the most important section here, because the program administrators need to know you were an outstanding student.

 

My colleague and friend, Dr. Miles Maftean, a graduate of the Political Science Department at Central European University, has this to say:

 

It’s essential. Not only is it the first part of the resume they look at, but where you studied before and how well you did at that institution matters tremendously. It signals where on the scale of good universities you come from, and this means what type of education you received. So, it’s not only about what your degree is in, but also, about where you studied.
Dr. Miles Maftean
Graduate of the Political Science Department at Central European University

 

Here are some subsections to consider in the education area:

 

  • Degree and major
  • School name and city/state
  • Graduation year
  • GPA
  • Relevant coursework
  • Honors and awards
  • Academic Achievements
  • Thesis title
  • Minor
  • Relevant school clubs

 

But don’t throw everything. Only put information that will help your case.

 

Let’s say you had a 3.4 GPA out of 4. That’s not bad, but it could be better, so leave off the GPA from your educational background section in this case.

 

If you graduated cum laude or summa cum laude, certainly put that in this section and say something like, ‘placed in the top X percent of the graduating class of X.’”

 

And here’s a graduate school resume sample education entry:

 

Graduate School Resume Sample Education Section

 

BS in Finance

New York University, New York, NY

Graduation: 2018

GPA: 3.95/4.00 cumulative, magna cum laude.

Relevant Coursework: Microeconomics, Business Accounting, International Banking, Investing, Real Estate Finance.

Awards: Dean’s List 2017 & 2018.

 

No need to add high school on your grad school resume template, as it’s irrelevant and just takes up precious real estate.

 

Pro Tip: If you took part in any study-abroad programs or externships, add those to your graduate school application resume education section as well.

 

Need to learn more about adding coursework, Latin honors, or awards to your resume education section? Have a look at this guide: Education Resume Section: How to List College Education

 

4

Describe Your Teaching & Research Experience on Your Resume for Grad School

 

Got any teaching experience or research fellowships under your belt?

 

Graduate program admissions committees love this.

 

Here’s how to add research and teaching experience onto a resume:

 

Grad School Resume Examples—Teaching & Research Experience

 

Teaching Experience

Finance After-School Tutor

January 2018–December 2018

Afternoon Buddies, New York, NY

  • Tutored undergrads needing remediation on fundamentals of finance and statistics.
  • Gave once-weekly lectures on finance at high schools in low income neighborhoods.

 

Research Experience

Spring–Autumn, 2017

Worked as a research assistant on team led by Dr. Patrick Palmer investigating financial and statistical anomalies in suburban New York towns.

 

 As you can see from our examples, keep these separated into two different sections, each with its own title. Graduate admissions faculty members will find it easier to scan.

 

Also, any additional entries should be added in the reverse-chronological order.

 

Pro Tip: Avoid repetition. If you’re adding teaching experience here, don’t add it again under your work history section. Likewise, any academic honors you’ve earned shouldn’t be listed in both the education section and awards section.

 

5

Submit Working Experience Outside of Academia on Your Graduate Program Resume

 

As an aspiring member of the upper echelons of academia, you might not have heaps of academic achievements and experiences.

 

Still, though—

 

You might have work experience in the commercial world that is worth sharing with the graduate program admissions committee.

 

Why?

 

Either to illustrate your diverse qualifications or to show what your path to the grad school aspirations has been.

 

Say you have a Master's Degree in Political Science, and you're applying for a Ph.D. program in Public Policy but haven't been in academia for many years. If you were working for a government agency, this totally matches with the program you are applying for.

 

Even more so if you took some academic time off between your college graduation and grad school application plans.

 

Give a brief sample of your work history, but don’t make it as heavy as you would on a regular job resume:

 

Sample Resume for Graduate School Application—Work Experience

 

Store Cashier & Clerk
January 2017–December 2017
Bernard’s Bothersome Britches, New York, NY

Key Responsibilities:

  • Assisted in daily operation of a successful and busy midtown clothing shop.
  • Helped customers make appropriate purchasing choices.
  • Processed POS transactions at shift end with accuracy.

 

Pro Tip: Got any relevant internships, community service, or volunteer experience? Add them in your work history section as well.

 

Important:

 

There’s one case in which you literally must provide a more detailed account of commercial work experience on you grad school resume—

 

This is when you apply for graduate business programs such as MBA.

 

Want to see more examples of great job descriptions and work history sections? See this guide: How to List Work Experience on Your Resume.

 

And if you don’t have any work experience to add to a resume, check this one out: Resume Without Job Experience.

 

6

Give Them Other Academic & Non-Academic Resume Sections to Consider

 

Last, but certainly not least, here are more than ten other sections to consider adding to your resume for graduate school:

 

Grants, Fellowships & Scholarships

 

Being awarded a research or study grant, fellowship, or scholarship looks absolutely impressive on a prospective PhD student resume template.

 

If you’ll add one, make sure to put the name of the grant, the entity providing the grant, its purpose, the dates, and the amount awarded.

 

References

 

Graduate school resumes for doctoral programs often require professional and scholastic references to strengthen your candidacy.

 

When adding them, include:

 

  • reference name
  • professional title
  • mailing address
  • phone number
  • email address.

 

Check with the graduate application guidelines, as they may require you to create a separate reference page rather than embed it within your grad school resume.

 

Honors & Awards

 

Add any academic or industry-related awards and honors to its own grad school resume section.

 

Professional Affiliations & Memberships

 

To add an affiliation or membership to your grad school CV, write the organization name, their city and state, and your title or role (if you have one). Only include groups and bodies of which you are currently a member or affiliated with.

 

Academic Publications

 

Here’s how to highlight any publications you’ve had on a PhD student CV:

 

Sample CV for Graduate School Admission—Publication Listing

 

2017 Smith J, Whistler R, Adams A. “Financial Game Theory: Can Analysts Use Game Theory Methods to Determine Cost Fluctuations?” NYU Press. November 2017.

 

Check with your prospective grad school to determine the proper citation format to follow. Do the same with any presentations, lectures, and conferences you led or actively participated in.

 

There’s one more hint that might boost your chances for a grad program admission:

 

Dr. Miles Maftean suggests dragging publications to the top, in some cases: 

 

If you're an MA student and had a publication in some well-known journal BEFORE applying for a PhD program, this section should be higher up. You should be emphasizing that COMPLETELY on your resume.
Dr. Miles Maftean
Dr. Miles Maftean
Graduate of the Political Science Department at Central European University

 

Pro Tip: Bold your name when there is more than one author to add emphasis to your contributions.

 

Skills & Abilities

 

Some universities and graduate programs insist on a small skills section near the bottom of your graduate school CV. This skills section is usually just a quick list of relevant abilities. Also, some grad programs prefer language skills to be grouped under an overall skills section.

 

The importance of skills depends on the graduate program you’re applying to:

 

Let’s say you’re applying to a Political Science department to work with a specific professor because you like the topics they cover and the methods they use.

 

Your potential supervisor will be part of the admissions process and has a massive influence on whether you should be accepted because they will work with you.

 

So—

 

They’ll look to see if you have the skills to carry out that research. In this case, it would be several different statistical software, such as SPSS and R.

 

It’s essential that you list those skills because they want to know that you are able to complete your project and work with them on their projects using specific methods.

 

Languages

 

Fluency in another language looks great on any resume, academic or otherwise. If you have proficiency in a second language, add it to your skills section. Otherwise, if its prominence is more important for the particular program you’re applying to, give it its own section.

 

Read our language skills guide to learn how to add it right.

 

Leadership Activities

 

Leadership positions get special attention on a graduate school CV. Here’s a quick example:

 

Sample CV for Graduate School—Leadership Example

 

2015–2016

Editor-in-Chief of NYU Weekly Newsletter

  • Managed a writing team of over a dozen students.
  • Increased readership by 25% by spearheading mobile app version.

 

Extracurricular Activities & Interests

 

Think hobbies and interests have no place on a grad school resume?

 

Think again.

 

Betsy Massar, of Master Admissions, says: 

 

The Harvard Kennedy School wants a detailed CV, including activities, since the application form does not have any space for the candidate to write about their extracurriculars. They have a very specific set of requirements, and it isn't a one-hour exercise!
Betsy Massar
Master Admissions

 

So, always read the instructions!

 

Profile Statement

 

This is an optional section but if you choose to use it, the profile statement should go at the very top of your grad school resume.

 

Some experts say to leave it off, but others say it acts as a great summary of your academic qualifications and goals for your doctoral program.

 

Pro Tip: These are the most popular sections to include on a CV for graduate school, but they are by no means all of them. Plenty of others may deserve a spot on your resume. Query the grad program guidelines, and just use common sense.

 

To get more ideas of great sections to add to your resume for graduate programs, see this article: Resume Sections & Item Order [Extra: Additional Categories that Matter]

 

Key Takeaway

 

Well, that wasn’t so bad, was it?

 

Writing a resume for a PhD program isn’t as hard as the program itself.

 

Let’s sum it all up.

 

Here’s how to write a graduate school resume the admissions committee will love:

 

  • Format your grad school resume template in the descending, reverse-chronological order.
  • List just the important contact details, and omit a profile photo.
  • Start at the top with your education section, including academic achievements, relevant coursework, Latin honors, and grade point average if it’s high enough.
  • Separate your experience, as teaching, research, and vocational experience should each have their own sections.
  • Add relevant extra sections to build your case, including grants, publications, conference papers, leadership endeavors, extracurriculars, and memberships.

 

Do you have any questions on how to write a resume for grad school? Not sure which PhD CV sections to include or the best order to include them? Give us a shout in the comments below, and we will answer your question. Thanks for reading!

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Christian Eilers
Christian is a career expert who has been writing for Zety since 2017. From job hunting to acing interviews to settling in on the first days at a new career, his guides cover the entire career spectrum.
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