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Human Resources Cover Letter Sample & Writing Guide: 15+ Tips

Human Resources Cover Letter Sample & Writing Guide: 15+ Tips

Welcome to the only HR cover letter writing guide you’ll ever need. Just give me 5 minutes of your time and I’ll show you how to write a cover letter that will land you more interviews.

Michael Tomaszewski, CPRW
Michael Tomaszewski, CPRW
Certified Professional Résumé Writer, Career Expert

Writing a cover letter for a job application is a game, right? As an HR pro, you know that better than anyone.

 

Use the right keywords.

 

Just enough industry jargon to show you’re an insider, but—

 

Not so much to seem a pretentious pig.

 

Be unique. Yet...

 

Follow the official etiquette!

 

Picking the right candidate is fun! That’s why you chose your career, after all. The thing is—

 

Now it’s your HR cover letter that will be scrutinized.

 

And you will be judged more harshly than any candidate. Because you should be goooood at this game.

 

Need some inspiration to craft your job-winning cover letter? You’ve come to the right place.

 

This guide will show you a sample HR cover letter plus the best tips on how to write a formal Human Resources cover letter step-by-step.

Note: this article is about writing a cover letter for a position in a Human Resources department or team.

 

If you want to learn how to write and address a cover letter directly to prospective employer’s HR team, as opposed to an external recruiter, see: How to Write a Cover Letter: Full Guide

 

Need to make an HR resume too? Check out: Human Resources Resume Sample

 

Applying specifically for HR generalist jobs? See: HR Generalist Resume Sample and HR Generalist Cover Letter Sample

 

Human Resources Cover Letter Sample

 

Emma Faran

SHRM-CP

937-602-3818

emmafaran@gmail.com

linkedin.com/in/emmapfaran

@EmmaPFaran

 

Anytown, 4/25/2019

 

Ms. Margaret Cole

Head of Human Resources

XYZ Inc.

3015 Park Drive

New York City, NY 10923

 

Dear Margaret,

 

When Ann Smith told me about the opening for an HR Coordinator with XYZ Inc., I immediately knew this role would allow me to deliver groundbreaking results for your team.

 

I know your major upcoming challenge is to build and scale a self-reliant sales team in California. In my current position as HR Manager with ABC Corp., I’ve increased the number of employees in the product team from 3 to 22 in 13 months, with cost per hire averaging below $3,100 (41% below industry average). I’m sure I will be able to translate my experience into HR excellence for XYZ California.

 

Also, please let me be open about this, I have looked up to you ever since I got into the HR industry. The article you wrote for The New Yorker, “Why Culture Eats Strategy for Breakfast,” has greatly informed and inspired my own professional mission statement: “Build habits, not goals.” I would greatly value the opportunity to work in a highly driven team of like-minded professionals.

 

Can we schedule a call next week to talk about achieving your number of contractors goal while cutting lead time for recruiting and ensuring ultra high employee retention?

 

Kind regards,
Emma Faran

937-602-3818

emmafaran@gmail.com

 

Want to write your cover letter fast? Use our cover letter builder. Choose from 20+ professional cover letter templates that match your resume. See actionable examples and get expert tips along the way.

 

hr resume and cover letter set

HR Cover Letter for a Resume—See more cover letter templates and create your cover letter here.

 

 

So you’ve seen a head-turning Human Resources cover letter example.

 

Time to learn how to write an equally good cover letter for an HR position yourself. (All the below tips apply whether you’re writing an HR assistant cover letter, HR coordinator cover letter, or even an HR cover letter with little or no experience to list!)

 

Human Resources Cover Letter Template

 

Here’s how to write a Human Resources cover letter for a job application:

 

1. Use the Human Resources cover letter format

 

  • One-inch margins on each side.
  • Single line spacing.
  • Elegant font: 11 to 12 pt size.

 

Learn more: Cover Letter Formatting Rules + Tips

 

2. Create a professional cover letter header

 

  • Start with your full name and contact details in the top-left corner.
  • Include your phone number, email address, LinkedIn profile. Optionally, link to other profiles on social media or add an URL of your personal website.
  • Adding city and date below your contact info is a tad old school, but employers in HR teams will appreciate this professional touch.
  • Finally, include the contact details of the hiring manager to whom you’re addressing the letter.

 

Can’t find the exact addressee? Do some research: see who posted the job ad on LinkedIn, check with the company website or simply call and ask.

 

Learn more: Who to Address a Cover Letter to (and How to Find Them!)

 

3. Open with a personalized salutation and a strong first paragraph

 

  • “Dear” + hiring manager’s name works best.
  • Open with a “hook:” highlight your proudest relevant professional achievement. Make them want to read more.
  • Be clear about the position for which you’re applying.

 

Learn more: Start a Cover Letter so the Hiring Manager Wants More

 

4. Show that you’re the perfect candidate

 

  • Personalize, personalize, personalize. Pay close attention to the job ad. Show how your skills and experience will help them with their challenges.
  • Refer to a few other professional accomplishments you cannot afford to omit.
  • Add numbers and metrics to your achievements to validate them.

 

Do all this while not droning on for too long. So how long is too long? Check: How Long Should a Good Cover Letter Be in 2019

 

5. Explain why you want in

 

  • Make them feel special. You want this HR job, not just a job with any Human Resources team.
  • Drop a compliment or two. Say what impresses you about the way they do business.
  • Make them believe you’re likely to stay in this job for a long period of time. They know as well as you do that employee retention is a critical metric!

 

6. Make an offer and include a call to action

 

  • Suggest a time for a meeting or a call.
  • Remind them what’s in it for them: make an offer to help them deliver their goals.

 

Learn more: The Best Cover Letter Closing Hacks and Ideas

 

7. Close with a professional sign-off

 

  • Sign with your full name + a digital copy of your signature.
  • In the footer, add your phone number and email.

 

All done? Great. Now you can just sit back, relax, and wait for the call in, right?

Not so fast. To show that you’re really serious about landing that job, you’ll need to follow up! Find out more: How to Follow Up on a Job Application to Get the Interview

 

And there you have it. Everything you need to know about writing a cover letter for HR jobs.

 

And sure, a great cover letter can be a game-changer, but to have a shot at that dream job, you still need to write a perfect resume.

 

When making a resume in our builder, drag & drop bullet points, skills, and auto-fill the boring stuff. Spell check? Check. Start building your resume here.

When you’re done, Zety’s resume builder will score your resume and tell you exactly how to make it better.

 

Got any questions? Need help? Or maybe you’d like to share your tips for writing professional human resources cover letters? Leave me a comment, I’d love to know what you think!

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Michael Tomaszewski, CPRW
Michael Tomaszewski, CPRW
Michael, a Certified Professional Résumé Writer (CPRW) is a career writer and the newsletter coordinator at Zety. Apart from sharing his own resume-writing expertise, Michael reaches out to recruitment and hiring gurus to help you learn the most effective strategies for managing your career.
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