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Business Cover Letter: Samples, Proper Format, & Writing Guide

Business Cover Letter: Samples, Proper Format, & Writing Guide

Michael Tomaszewski
Michael Tomaszewski
Resume Expert at Zety

In business, writing a cover letter is expected.

 

It shows that you care. That you want this job, not any job.

 

A well-written business cover letter can make a great first impression. Show your attention to detail and knowledge of the business etiquette.

 

It can make a difference between who lands the interview and who gets “thanked for applying.”

 

So you need to have a perfect business cover letter. And you came to the right place to learn how to write one.

 

This guide will show you samples of business cover letters for administrative, as well as business development position, plus the best tips on how to write a formal business cover letter step-by-step.

 

Let’s get started then.

 

Business Cover Letter Sample—Administrative Assistant

 

Amanda Hess

Administrative Assistant/Executive Assistant
55 Southfield Road
Anytown, NJ 07021
551-963-4824
amanda.m.hess@gmail.com
linkedin.com/in/amandahess33

Anytown, 1/30/2019

Mr. Francis Yorke
Head of Human Resources
XYZ Inc.
3015 Park Drive
New York City, NY 10923

 

Dear Francis,

As a long-time follower of XYZ’s business activities, I was thrilled to come across an opening for an Executive Assistant position with your organization. In my current role as an Administrative Assistant with ABC, I’ve saved $1+ million annually by creating a new call system to eliminate customer misunderstandings. I’m sure my expertise will help with XYZ’s upcoming challenges.

 

I know that the key project for this role in the upcoming quarters will be to optimize travel arrangements and implement time-saving solutions. While working at ABC, I’ve collaborated with other Admin Assistants to implement a travel management process based on Agile framework. We reduced travel cost waste by 28%. Later, I used the same system to improve scheduling—that saved ABC an average 6 hours per week for four executives.

 

The industry-famous XYZ’s emphasis on employee development is why I’m so excited about this opening. I’d love the opportunity to further my professional growth while translating the skills I develop into boosting all major KPIs for XYZ.

 

Can we schedule a call next week to discuss cutting costs and optimizing processes for XYZ?

 

Sincerely,
Amanda Hess

 

551-963-4824
amanda.m.hess@gmail.com

 

Looking for a C-level position in business development?

 

Most of such job postings are not advertised. People get them through networking events and internal referrals. But guess what?

 

A business development cover letter is still welcome. You can (and should!) use name-dropping in your opening.

See this business cover letter example for reference:

 

Business Development Cover Letter Sample

 

Shona Indiano

Business Development Manager

55 Anyroad
Anytown, NJ 07000
512-1625-6712

shona.indiano@me.com
linkedin.com/in/shonaindiano

Anytown, 1/30/2019

Ms Jennifer Adams
CEO
Acme Inc.
305 Madison Drive
New York City, NY 10001



Dear Jennifer,

 

Mark Colney suggested I apply to this position because he knows:

 

1. I build and managed 7 self-reliant teams of product and sales managers in 4 countries, each generating over $280,000 in revenue within the first year.

 

2. You’re looking for a Business Development Manager skilled in developing meaningful, long-lasting relationships with new and existing clients, which my resume demonstrates.

 

Since one of your upcoming tasks will be to redevelop CRM tools, you might be interested to learn that, in my current position, I’ve redesigned the CRM system resulting in 41% increase in new sales. I’m sure I can replicate these results as your new Business Development Manager.

 

Let me know if we can schedule a meeting to discuss solutions for skyrocketing Acme’s ROI in the upcoming months.

Thank you for your time, I look forward to hearing from you.

 

Shona Indiano

 

512-1625-6712

shona.indiano@me.com

 

Want to write your business cover letter fast to make your job search so much easier? Can’t be bothered with formatting a cover letter in Word?

 

Use our cover letter builder. Choose from 20+ professional cover letter templates that match your resume. See actionable examples and get expert tips along the way.

 

cover letter and matching resume

Sample cover letter and a matching resume made with our builder: - See 20+ templates and create your cover letter here.

 

So you’ve seen two jaw-dropping examples of a cover letter for business positions. Read on for a breakdown of how to write yours. But remember—

 

No matter how great your cover letter, without a pitch-perfect resume, it will get you nowhere. See our business resume writing guide here: Business Resume: Samples and Writing Guide

 

For an in-depth explanation of how to craft each part of a job-winning cover letter, see: How to Write a Perfect Cover Letter for a Job Application

 

Pressed for time? Use our general cover letter template: General Cover Letter That Doesn’t Feel Generic [Adjustable Template]

 

Applying for a business internship? Learn how to write an internship cover letter here: Internship Cover Letter Examples and Writing Tips

 

Business Cover Letter Template

 

Here’s how to write a business cover letter for a job application:

 

1. Use the proper business cover letter format

 

  • Set one-inch margins on all sides.
  • Choose single or 1.15 line spacing.
  • Use an elegant font in 11pt to 12pt size.

 

Read more: The Only Proper Cover Letter Format

 

2. Create a professional cover letter header

 

  • In the top-left corner include your name and contact information.
  • List: phone number, email, LinkedIn (optionally, add other social media handles such as Twitter).
  • Put city and date right below.
  • Next, include the addressee’s details.

 

Can’t find the name of the hiring manager? Check the company’s website, do some research on LinkedIn. If all fails, call the reception and ask.

 

Read more: How to Address a Cover Letter

 

3. Open with a personal greeting and a compelling first paragraph

 

  • Start with “Dear” and address the potential employer by name.
  • State for which position you’re applying.
  • Highlight your most relevant professional achievement.

 

Read more: How to Start a Cover Letter the Right Way

 

4. Show that you’re the perfect candidate

 

  • Refer to the job description and say how your relevant experience can help solve their problems.
  • Mention a few additional wins you’re proud of.
  • Quantify your achievements whenever possible: numbers pop!

 

Also, make sure you’re not making your cover letter too long: The Perfect Cover Letter Length in 2019

 

5. Explain why you want in

 

  • Drop a compliment or two.
  • Make them know you want this particular job more than any other.
  • This way, they’ll believe you want to stick around for longer.

 

6. Make an offer and include a call to action

 

  • Ask for a call or a meeting and suggest a time.
  • Reiterate your value—make an offer to help with their KPIs.

 

Read more: The Best Cover Letter Ending Examples

 

7. Close with a professional sign-off

 

  • Sing off with your full name.
  • Include a digital copy of your handwritten signature below you sign-off.
  • Add your basic contact details in the footer.

 

Once you’ve sent out your cover letter, don’t just sit and wait. Remember to follow up on your job application. Here’s how: Job Application Follow-Up: Examples, Dos, & Don’ts

 

As you’ve learned, a great cover letter can truly be a game-changer, but to have a shot at that dream job, you still need to write a perfect resume.

 

Want to save time and have your resume ready in 5 minutes? Try our resume builder. It’s fast and easy to use. Plus, you'll get tips and right vs. wrong examples while writing your resume. See +20 resume templates and create your resume here.

 

sample resume templates

Sample resume made with our builder - See more templates and create your resume here.

 

 


Thanks for reading! Now I’d love to hear from you. What did you think of our business cover letter examples? What are your best tips for writing an outstanding business cover letter? Drop me a line in the comments. Let’s chat!

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Michael Tomaszewski
Michael Tomaszewski
Michael is a career expert and the coordinator of Zety's newsletter. He reaches out to recruitment and hiring gurus to help you learn the most effective strategies for managing your career.
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