Not sure what your resume should look like to impress recruiters and land you that dream interview? You’ve come to the right place to find out. See for yourself.
You’re about to learn how to write the best functional resume that lands jobs. But first, ask yourself why you’re here:
Is your work history a bit chaotic? Too many employment gaps? Hopped around jobs so often that hiring managers’ heads will spin?
At the same time, you know you have the right skills to succeed.
I’ll be frank—unexplained gaps in employment is a red flag. And job-hopping signals commitment issues.
But you can still leverage your skills to land that job. How?
Enter—the functional resume.
It’s the most effective way to deal with your winding work history. And it’s easier than you think if you follow our detailed guide.
This guide will show you:
- What is a functional resume.
- Who the functional resume format is best for.
- A functional resume template.
- Expert tips on writing an effective functional resume.
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Need to jump to the right section you’re most interested in? Use the table of contents:
- What is a Functional Resume?
- Who is the Functional Resume Format Good for?
- Functional Resume Samples and Why They Work
- Functional Resume Template and Writing Tips
What is a Functional Resume?
A functional resume is a resume format that highlights your skills and expertise over your work history. It's the best option for job seekers who have gaps in their professional experience. This skills based resume works for people you’re targeting a job where their professional experience doesn’t relate directly.
Sound too good to be true, right?
Here’s the problem:
The functional resume format is the one most recruiters hate.
Consider this. Statistically speaking, recruiters spend 7 seconds scanning each resume. They don’t read resumes. They skim them for what’s most important.
In those 7 seconds, here’s what recruiters look for in particular:
- Your relevant qualifications
- Your job titles
- The highest level of responsibility you reached
- Where and when you developed your skills
A functional resume hides what the recruiters are looking for. Worse—you lose credibility if your skills don’t link to relevant job experience.
Does that mean skills-based resumes are totally worthless? Well, not so fast.
The point of a functional resume is to help those who don’t have the relevant experience.
It’s not about hiding your skills, it’s about showing they go beyond traditional work experience.
Here is what sets a functional resume—or skills-based resume format—apart:
- A richer resume introduction.
- A more in-depth skills section.
And that’s what matters for some jobs. To land an interview, you need to emphasize your strongest abilities—a set of hard and soft skills.
Let’s see if the functional resume can work for you.
Who is the Functional Resume Format Good For?
In general, the functional resume is best when:
- You’re pivoting to a new industry where your experience doesn’t match.
- You’re highlighting your specific skills needed for the targeted position.
- You’re lacking work experience relevant to the position you’re applying for.
- You have many gaps in your employment history.
Need some specific examples?
Here are the most common types of candidates who benefit from a functional, skills-based resume:
- Creative types—your portfolio is what matters most and the functional resume gives you more creative space to showcase your talent in an application.
- Overqualified candidates—helps to show your skills and not your job experience.
- Military transitioner resumes—detailed military work experience is difficult for you to show since recruiters don’t come across them as often.
One critical disclaimer: a functional resume won’t work if you don’t have any work experience whatsoever. Sound like you? Switch over to this beast of a guide written by my friend Christian: No Work Experience? Here’s How to Write Your Resume
The major positive of a functional resume—it’s versatile.
And skills do matter a lot to recruiters.
Still, functional resumes are suitable for extremely few job-seekers.
Luckily, there are other common resume structures to pick from:
- Chronological resume works best for candidates with a linear, well-structured employment history who want to highlight work experience and key professional achievements.
- Combination resume is best suited for highly-experienced job-seekers: it highlights skills and links them to relevant experience.
Before you make your final decision, let’s compare these resume structures to see the pros and cons:
Not convinced the functional resume is the best format for you? Take a look at our detailed guide: Resume Format: Samples and Templates for all Types of Resumes (10+)
Functional Resume Samples and Why They Work
Now you know the basics of a functional resume.
You understand who it’s best for.
Time for some fun—seeing a functional resume in action.
Let’s have a look at two functional resume samples: one catered for a creative type, the other for a public relations specialist, and see why they are so effective.
And that’s not all—
The section ends with a blank functional resume template for you to use and fill out for your own resume.
Functional Resume Example—Public Relations Specialist
Public Relations Specialist
713 N. 4th St.
Philadelphia, PA 19123, USA
Results-driven Penn graduate in Journalism and Social Communication seeking to leverage two years of internship and freelancing PR experience with Newton Software Communications Team. Experienced in producing engaging online content (see my portfolio here) and press releases for tech start-ups and local IT companies. Non-profit blogger at www.pr-matters.wordpress.com. Interested in new digital PR solutions including automatization of customer relations and productivity increase in generating leads in international digital and traditional media outlets.
- Researched and analyzed brands, industries, and markets for clients in a variety of fields.
- Developed and presented monthly data visualizations to highlight trends in various markets for clients.
- Skilled at various types of Public Relation texts—press releases, blog posts, bulletins, emailing campaigns (outreach emails, sales emails, engagement emails).
- Produced up to 3,500 words of great, unique content on a daily basis.
- Created blog posts which had over 25,000 shares on different social media websites.
- Mastered several writing software programs that made writing more efficient—Hemingway Editor, Grammar Girl, Grammarly.
SOCIAL MEDIA RELATIONS
- Proficient at managing social media relations across all major social media platforms: Facebook, Twitter, Instagram, LinkedIn, Pinterest, Tumblr, Google+.
- Helped build brand awareness and brand marketing through data-driven social media campaigns.
- Understand the fundamentals of campaign management, content distribution, and community management on all social media channels.
- Developed innovative, risk-taking ideas to build campaigns on.
- Created visually appealing, multimedia content to double down our efforts from both a writing and visual perspective.
- Lead productive brainstorms to bring out the best idea for our teammates.
- Mastered how to capture brand voice and persona.
Public Relations Intern
Adidas Originals, Philadelphia, PA
March 2017–June 2017
Ogilvy and Mather, Philadelphia, PA
MA in Journalism and Social Communications
The University of Pennsylvania, 2012-2017
- Software: MS Office Suite, Wordpress, Adobe PS, InDesign
- English: Native/bilingual
- Hebrew: Native/bilingual
- German: Fully Working Proficiency
- Spanish: Intermediate Working Proficiency
Thomas just graduated from an MA program and doesn’t have much experience.
His employment history isn’t very rich. But he’s mastered a lot of relevant skills through internships and part-time jobs. The functional resume is perfect for him.
And he nailed it—
He focused on the skills he has and how it translates to the position. And it’s a conscious choice he put the skills summary above the education section.
The skills section shows how Thomas offers a promise of potential and a commitment to achieving key results for the job role.
Thomas knows exactly how to higlight the key hard skills on a resume. He connects his strong communication skills and problem-solving skills required for the position and exemplifies it throughout the resume.
Let’s take a look now at another functional resume, this time for more of a creative type that doesn’t have a great deal of experience working at a company but as a freelancer:
Functional Resume Example—Concept Artist
4335 Pringle Drive
Chicago, IL, 60606 USA
Passionate concept artist with a BA in Fine Arts from Northwestern University seeking to leverage my experience as a concept art developer with Technicolor. Experienced in developing visual guides (see my portfolio) and creating project artwork for clients publishing needs. Interested in developing and creating new conceptual art forms for both digital and print designs to increase brand awareness for large companies and organizations in the tech and robotics industry.
- Created project defining artwork for various projects in the FMCG industry, gaming industry, and technology industry.
- Designed and produced characters, objects, atmospheres, and the general style to provide practical content that direct and indirect groups can capitalize on.
- Worked with clients to design, develop, and deliver art pieces according to their specifications.
- Worked regularly on the overall graphic, layout, and production of digital and online visual content.
- Spearheaded daily design on several projects in the technology industry.
- Art direct product photoshoots for print ads and marketing materials.
- Created over 3,000 portraits in both oil, pen and ink.
- Developed and implemented new graphic concepts and designs for several promotional campaigns and advertisements.
- Collaborated with different creative teams to design and illustrate the publication of a series of comic books.
Graphic Design and Illustrator
Jsather Concept, Chicago, IL
Freelance Conceptual Artist
May 2012—September 2017
Conde Nast, Chicago, IL
BA in Fine Arts
Northwestern University, 2010
- Software: Photoshop (CS2), Illustrator, 3DS Max, Rhino 3D, Maya, Adobe, Flash, After Effects, Dream weaver, Microsoft Word, Excel, Adobe, PageMaker, PowerPoint
- Spanish: Intermediate Working Proficiency
Janice has talents.
And she backs up her talents with key skills.
She chose the functional resume template to highlight the different skills she has as an artist.
See her use of bullet points in the skills section? It’s easily scannable for any HR recruiter to glance through.
The difference with the previous example is showcasing the different types of skills she has—from graphic design to illustration.
She may not be a seasoned candidate who worked one job in the last several years.
But—her skills show how her transition to the new role will go smoothly with all the key achievements she highlights.
Ready to make yours?
Use the placeholder template below to structure your own functional resume:
Functional Resume Template
Functional Resume Template and Writing Tips
You’ve seen the functional resume in action.
And the functional resume template is super helpful.
But—you need a bit more detail to make each section of your functional resume shine.
Look no further—this section breaks down each part of your functional resume.
Let’s start with the basic layout of sections on a functional resume:
- Name and Job Title
- Contact Information—address, phone number, email, and social media accounts (if necessary)
- Resume Objective—emphasize skills and achievements
- Skills Summary—highlight your skills in this section of your functional resume
- Work Experience—smaller section but can be omitted
- Education—highest degree and most relevant certificates
- Additional Skills—extra to the position you’re applying to
Let’s break down each section so you know how to write a functional resume.
Start With Your Name and Job Title
Seems to be the easiest part of your functional resume, right? Well, it’s a bit more difficult than you think.
What job title should you put if you’re a creative type or unemployed?
Or, should it be for the position you’re hoping to land?
If your skills match with the position then go with a standard title—artist, copywriter, teacher.
If you’re the one using a functional resume to switch roles or industries, don’t add a job title as it could confuse the recruiter.
Need more information on what job title to put on your functional resume? Read our guide: 450 Job Titles that Work on a Resume & Job Hunt [Current & Desired!]
List Your Contact Information
Make sure your contact information on a resume is up to date.
Do include your mobile phone number, a LinkedIn profile on your resume, and an email address.
Ensure your email looks professional.
Go With a Resume Objective
Let’s downplay the gaps in your employment with a pitch-perfect resume objective.
It gets your functional resume off on the right foot—by showing off your skills and key achievements.
Include 3-4 examples of your most relevant personal achievements. Choose achievements based on the position you’re applying to.
Convince the recruiters you’ll use your skills to benefit your future employer.
Need help writing your resume profile? Check out our in-depth guides: Resume Summary Examples (30+ Professional Summary Statements) and 50+ Resume Objective Examples: Career Objectives for All Jobs (+Tips).
Write the Perfect Skills Summary
This is the shining moment for your functional resume.
It should make the hiring manager’s brows heighten.
It should convince them your skills are more important than your work history.
Remember, the position you’re applying to has requirements. This is the section where you prove you’re capable of nailing the job role.
Follow these simple steps to get the skills section right:
- Compile a master list of all the skills you have. Include your soft skills, hard skills, as well astechnical skills.
- Go to the job offer and see the skills needed for the position. Write these skills down.
- Compare these skills to your master list and identify the ones which overlap.
- Select 3-4 of these skills and list them in this section of your resume.
- Give evidence of each skill with 3-4 bullet points. One bullet point should quantify your skill in a relevant way.
Want to know more information on how to put your skills on a resume? Read our guide: 99 Key Skills for a Resume (Best List of Examples for All Types of Jobs).
Describe Your Work Experience
Now comes the hard part.
How do you show relevant work experience when you have gaps in employment?
Follow our tips and it shouldn’t derail your application.
First, think about why you were unemployed. There are many acceptable reasons for why people are unemployed.
Were you a full-time student? Parent? Travel? Label your periods of unemployment and list why it’s the case.
Maybe you took on a lot of intermittent projects but had no stable workplace. Use years instead of months to indicate your work experience on your functional resume.
If you had a gap within the year, it still shows you had consistent work, with small breaks in-between.
When you list work experience, be sure to list the dates, job title, and the name of the company for each position you held. Add the location of the company as well.
Add Your Education
The education section tells your employer you have value.
It also factors into what skills you have on your functional resume.
If you’re fresh out of school or have breaks of employment, consider adding the following:
Read up on more tips for your education section in our dedicated guide: How to Put Your Education on a Resume [Tips & Examples].
Detail Your Additional Skills
Use this section to add any additional skills you have apart from the ones you listed in the skills summary section.
Only add skills to boost your chances. Here are some ideas:
And there you have it!
You’re now ready to write a functional resume for your specific need.
Don’t think your imperfect work experience as a vulnerability.
Think about the great skills you have—and highlight it with a pitch-perfect functional resume.
Here’s everything you need to know about writing a functional resume:
- A functional resume template is best for those who don’t have traditional working experience—or have none at all.
- A functional resume draws the recruiter’s attention to your skills.
- A well-written functional resume must be tailored to the job you’re applying for.
Do you have any questions about writing a functional resume? Maybe you’d like to share advice on how to get everything right? Give us a shout out in the comments below. We’re always happy to help!