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Administrative Assistant Resume Sample & Guide (20+ Examples)

Bart Turczynski
Managing Editor at Zety
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You are 7 minutes away from the perfect administrative assistant resume. But first—

 

What’s an administrative assistant?

 

An administrative assistant is the office’s one-person special operations unit. You make the boss run like clockwork. You make that Monday morning teleconference happen.

 

You make the world go round.

 

The problem?

 

Landing that job in the first place.

 

Demand for secretaries and administrative assistants isn’t growing fast enough.

 

You need the perfect admin assistant resume to land your next job.

 

This guide will show you:

 

  • An administrative assistant resume sample better than 9 out of 10 other resumes.
  • How to write an administrative assistant resume that will land you more interviews.
  • Tips and examples of how to put skills and achievements on a resume for administrative assistant positions.
  • How to describe administrative experience to get any job you want.

 

Here’s an example of a resume for an administrative assistant made using our resume builder.

 

Want to save time and have your resume ready in 5 minutes? Try our resume builder. It’s fast and easy to use. Plus, you’ll get tips and right vs wrong examples while writing your resume. See 20+ resume templates and create your resume here.

Two administrative assistant resume examples
Administrative Assistant Resume Examples

Administrative Assistant Resume Sample—See more templates and create your resume here.

 

 

1

What’s the Best Format for an Administrative Assistant Resume?

 

The best format for an administrative assistant is elegant and personable like Pam Beesley. But it packs a punch like Peggy Olson—

 

It’s the reverse-chronological resume format.

 

You can’t go wrong with this format for a professional administrative assistant resume.

 

Remember how hard it was for you to write your first resume?

 

This time it’s different.

 

What’s a good administrative assistant resume template?

 

Clean. Simple. Easy to scan.

 

The core of administrative assistant job skills is organization. Prove your worth by using a professional resume template—

 

A modern resume-friendly font. White space to guide the hiring manager’s gaze. Headings that help navigate the contents.

 

Finally, save your perfect administrative assistant resume as a PDF. The PDF format keeps the layout in shape better than bubble wrap.

 

Have your resume saved in different formats depending on what’s required on the job advertisement, says Sarah Dowzell, COO at Natural HR.

 

Pro Tip: Check the job description for the administrative assistant position to make sure PDFs are OK. Some Applicant Tracking Systems can’t read PDF-formatted resumes.

 

How many pages? Aim for a one-pager, but double-check it’s your ideal resume length.

 

The reverse-chronological format is best for most admin assistant resumes. But there are better templates for career changers and admin assistants re-entering the workforce. This guide will show you what will work best for you: Resume Format: How to Format a Resume for a Dream Job

 

Want to make sure your resume will hook every recruiter and get you that interview? Get our free checklist and learn what makes a job-winning resume: 46 Things You Need To Do Before You Send Your Resume

 

2

Administrative Assistant Resume Summary or Resume Objective

 

Whatever introduction you use, it should be catchy but chock-full of job-relevant skills and experience.

 

Who should use a resume objective for an administrative assistant resume?

  • Fresh graduates
  • Career-changers

 

Are you an experienced administrative assistant? Resume summary.

 

An administrative assistant resume objective is like an elevator pitch. It explains what skills you’ve mastered and how you can prove yourself on the job:

 

Sample Resume Objective for Administrative Assistant (No Experience)

 

Here’s how entry-level administrative assistant resumes could begin:

Right Example of Administrative Assistant Resume Objective
Right
English graduate with proven communication, travel planning, and email management skills. Seeking a position as an administrative assistant at Acme Inc., to leverage organizational and research skills to support internal and external communication.
Wrong Example of Administrative Assistant Resume Objective
Wrong
Looking for an admin assistant role where I can apply my skills. I’m a self-starter that wants to make a difference.

 

But wait! The first example does mention experience!

 

Actually, both examples come from the same candidate. She was writing an admin assistant resume without experience in the industry.

 

In the right example, she included work experience relevant to the position. She got it through internships, freelancing, and in college.

 

In the wrong example? Well, she simply called it quits and moved on.

 

Pro Tip: Writing a resume for an entry-level administrative assistant job? Brainstorm. Come up with relevant experience and skills from other jobs. If you have the time, do a quick internship or volunteer at a local not-for-profit. Get involved in on-campus activities.

 

An administrative assistant resume summary is a to-the-point highlight of your achievements and skills as an admin assistant.

 

A good summary will make the hiring manager think, “This is our savior!”

 

Examples of a Senior Administrative Assistant Resume Summary

 

Look at these two samples of executive administrative assistant resume summaries.

 

Right Example of Administrative Assistant Resume Summary
Right
Senior administrative assistant with 5+ years of experience and a degree in accounting. Managed busy schedules and travel plans of 3+ corporate executives while performing general office administration duties. Wanting to execute appointment management, manage internal and external communication, and aid with QuickBooks bookkeeping while meeting deadlines at Acme Inc.
Wrong Example of Administrative Assistant Resume Summary
Wrong
Admin assistant with on-the-job experience. Well-versed in handling office management duties and bookkeeping. Excellent at multitasking.

 

The right administrative assistant resume summary cuts to the chase. The hiring manager will want to call the candidate ASAP.

 

This candidate has the experience. Delivered quantifiable results. No need to mention multitasking, it’s clear she’s a pro.

 

The wrong administrative assistant resume summary isn’t wrong wrong. It’s just like the mystery meat served at the canteen on your first job. It looks fine, but you’re clueless about specific ingredients (How many years of experience? What’s their background?). Some might like it, but only if they’re out of options.

 

Pro Tip: It’s easier to write a heading statement after you’ve finished the whole admin assistant resume. This way you’ll know exactly what to showcase in your summary or objective.

 

A heading statement works great on any administrative assistant resume template. With all the competition out there, you need to grab the employer’s attention ASAP. Pack that entry-level administrative assistant resume objective with relevant experience. Highlight your pedigree in your summary. These guides will show you how: How To Write A Resume Summary: 21 Best Examples You Will See and 20+ Resume Objective Examples - Use Them On Your Resume (Tips)

 

Our resume builder (you can create your resume here) will give you tips and examples on how to write your resume professional summary section. Or any section for that matter. You can copy the examples to your resume, customize, and save a lot of time.

 

Inside our resume builder, you’ll find expert tips and examples for your resume summary.

 

3

How to Describe Administrative Experience on a Resume

 

Followed our advice on writing the best admin assistant resume summary/objective?

 

Great, the hiring manager will read on.

 

Time for the make or break part of your resume—the experience section.

 

Administrative Assistant Resume Samples—Experience

 

Right Example of Administrative Experience on a Resume
Right

Executive Administrative Assistant

Acme Company, October 2014–January 2018

  • Trusted with a $350,000 budget to coordinate all international and domestic travel arrangements for executives going to corporate events.
  • Trained 3 administrative assistants on customer service and other office procedures.
  • Organized office transition from paper invoice to QuickBooks and online invoicing.

 

Achievements:

  • Saved $3,000 a year in office supplies after negotiating a new deal with the current supplier.
  • Commended for creating the in-house newsletter to communicate management’s vision. Reduced email back-and-forth by 20%.
Wrong Example of Administrative Experience on a Resume
Wrong

Admin Assistant

Acme Company, March 2017–Present

 

  • Responsible for coordinating travel arrangements.
  • Managed online invoicing.
  • Responsible for basic procurement of office supplies.
  • Circulated in-house newsletter.

 

See the difference?

 

The right example of an administrative assistant’s resume will get any hiring manager’s seal of approval!

 

The wrong example of an administrative assistant’s resume?

 

It reads like a generic administrative assistant job description from Craigslist.

 

Listen, hiring managers know the responsibilities and duties of an administrative assistant. They wrote the job ad you’re replying to.

 

Curious how you can give your resume a boost like our candidate in the right example?

 

Here are the best tips for talking about administrative assistant duties and responsibilities:

 

How to Write About Administrative Experience in a Resume

 

  • Don’t list non-critical or routine tasks, unless they’re in the job ad.
  • Don’t list responsibilities. List achievements.
  • What is administrative experience without the numbers? Quantify your achievements whenever possible.
  • Introduced a procedure or initiative that saved time or money? Show that off.
  • Don’t use clichés like “responsible for” or “managed.” Use action words to highlight your strengths: “organized,” “trained,” “arranged,” or “distributed.”
  • Use the Problem–Action–Result method to talk about your work. For example: Saved $3,000 a year in office supplies after negotiating a new deal with the current supplier. Problem? Money wasted. Action? Renegotiated. Result? Saved $3,000.

 

You really need to do this right.

 

Data from the Bureau of Labor Statistics shows that demand for secretaries and administrative assistants is not growing fast enough. Fine-tune your experience section with help from this guide: How to List Work Experience on Your Resume [+20 Examples]

 

Having trouble making that administrative assistant entry-level resume shine? These guides will help you kick the employer’s doors wide open: Entry-Level Resume: Sample and Complete Guide [+20 Examples] and First Resume with No Work Experience Samples (A Step-by-Step Guide)

 

If you have worked on projects that required you to make use of your administrative skills, be sure to mention them. Internships matter. So does freelancing and volunteering. You can create an additional section that will surely change the status of your application from maybe to hell yes!: Resume Sections to Include on Your Resume: Guide (+20 Examples)

 

Action Words and Power Verbs for an Administrative Assistant Resume

 

Use these power words on your AA resume. See section 4. How to Put Skills on a Resume of this guide for more administrative assistant keywords.

 

Keywords for Administrative Assistant Resumes
Leading a Team or ProjectDesigned or CreatedAchievementsAssistance
CoordinatedAdministratedAchievedArranged
ExecutedBuiltAcceleratedAided
GeneratedCreatedBoostedAnswered
HeadedDevisedDecreasedAssisted
HandledDevelopedEnhancedCooperated
OrganizedFormedExpeditedContributed
OversawImplementedGainedGuided
OperatedLaunchedIncreasedProvided
InitiatedPioneeredMaximizedSimplified
PlannedSpearheadedOptimizedSupported

 

4

Skills to Put on an Administrative Resume

 

You’re well on your way to finishing the perfect administrative assistant resume.

 

Remember how jobs aren’t growing fast enough? That means competition.

 

Time to tip the scales in your favor by showcasing your administrative assistant skills on the resume.

 

Administrative Skills on a Resume

 

Plus, they double as resume keywords for administrative assistants—

 

Administrative Assistant Resume Skills
Logistics and PlanningCommunicationOffice ManagementRecord-Keeping
Appointment SettingEmail ManagementTranscriptionBookkeeping
Calendar ManagementWriting Letters and EmailsRecording Minutes of the MeetingInventory Management
Travel PlanningFaxingTraining New EmployeesBilling
Event PlanningCalling Clients and SuppliersResearchSalesForce
Time ManagementReceiving VisitorsOrder Processing 
Fluent in Foreign LanguagesCustomer Service  

 

A good admin assistant is like a Swiss Army knife—dependable and can do almost anything.

 

See the administrative assistant skills list above?

 

Don’t just copy and paste the whole thing into your resume. Pick your best abilities which mirror the requirements of the job ad. Match them to your previous jobs and mention them in bullet points describing your administrative duties.

 

Does the job listing require you to know something about accounting, managing communication, and be fluent in Spanish?

 

For this candidate it’s check, check, and check. Look how she put these administrative skills on her resume:

 

Right Example of Administrative Assistant Resume Skills
Right

Administrative Assistant

Decent Company, January 2017–Present

 

  • Proofread and ghostwritten internal communication for the management board.
  • Communicated with clients and scheduled face-to-face meetings for 5+ executives.
  • Conducted basic accounting tasks in QuickBooks and escalated issues to the supervisors.

 

Receptionist

IncredibleStaffingAgency SF, August 2014–January 2017

 

  • Navigated a multicultural work environment and created positive rapport with potential hires.
  • Screened phone calls and incoming email in Spanish.

 

Skills:

Fluent in Spanish (2 years in a bilingual work environment), accounting, QuickBooks, G Suite, MS Office, multiple productivity apps (Slack, Trello), ...

 

Can’t quantify or prove your administrative skills through achievements?

 

Don’t worry, you can’t put a number on everything. List the remaining relevant skills in the skills section of your AA resume.

 

Always highlight your command of foreign languages. Especially, if you’re a bilingual admin assistant.

 

Pro Tip: Want your admin assistant resume to start landing you interviews? Always write with the prospective employer’s needs in mind. Here’s a great guide to explain what we mean: 6 Tips on How to Tailor Your Resume to a Job Description (Examples)

 

Why do resume keywords matter? Your resume goes through an applicant tracking system—an app that puts non-relevant applicants on hold. Forever. Don’t let this happen to you. This guide will help you get straight to the recruiter: Resume Keywords To Use: Step-by-Step Guide [25+ Examples & Tips]

 

It’s not easy to come up with administrative skills on your own, so let us assist you: +30 Best Examples of What Skills to Put on a Resume (Proven Tips)

 

5

Is Your Education Section Underperforming? It Might Be

 

Just list the highest level of education and move on, right?

 

Not really.

 

Yes, a high school diploma works just fine on an entry-level administrative assistant resume.

 

For many executive administrative assistant resumes, you’ll need an undergraduate degree.

 

Either way, this is how to put education on an AA resume:

 

BA in Business Economics — 2012
University of California at Los Angeles (UCLA)
Relevant coursework: Introduction to Managerial and Financial Accounting, Advanced English Composition.

 

See that?

 

It’s not just the degree, date, and the school’s name. Our candidate also listed coursework that matches the job requirements of the position.

 

Pro Tip: Whatever goes on the resume has to work in your favor. Use the education section to show off job-relevant knowledge and skills. If you’re a recent graduate with an almost perfect GPA, put it on your resume. In all other cases—don’t.

 

Still working on your degree? Just finished vocational training? Employers will appreciate this. Read our guide to find out how to put that education on your administrative assistant resume to wow them: How to Put Your Education on a Resume [Tips & Examples]

 

6

How About a Cover Letter for an Administrative Assistant?

 

You’ve got some serious communication skills, right?

 

Don’t do like the rest of your competition and just plonk communication skills in your administrative assistant skills list.

 

Prove them by writing a cover letter for the administrative assistant position.

 

For administrative assistant jobs, are cover letters necessary?

 

Spoiler alert: Yes.

 

Approximately half of all recruiters expect to get a cover letter.

 

Don’t make them send you that thanks–but–no–thanks email the previous admin assistant wrote.

 

Write an administrative assistant cover letter that makes them think, “Wow! I need this candidate to write everything from now on!”

 

Aim for a short cover letter for your administrative assistant resume. Show you’ve got the skills, you know the company inside out, and provide them with an offer they can’t refuse.

 

Not sure what we mean? We’ve got you covered. Here’s our complete guide on how to write a perfect cover letter: Administrative Assistant Cover Letter Sample & Writing Guide

 

Plus, a great administrative assistant cover letter that matches your resume will give you an advantage over other candidates. You can write your cover letter in our resume builder here. Here’s what it might look like:

 

Sample cover letter created using the Zety builder

See more templates and create your resume and cover letter here.

 

Key Takeaway

 

So, to write a professional administrative assistant resume you need to follow these steps:

  1. Grab the hiring manager’s attention with the perfect administrative assistant resume objective or summary.
  2. Focus on achievements to prove you’re worth your weight in gold.
  3. Show you’ve got the right education by listing relevant coursework and vocational training.
  4. Pepper your AA resume with relevant skills.
  5. Prove your communication and research skills by writing a catchy admin assistant cover letter for your resume.

 

Do you have any questions on how to make an administrative resume shine? Feel like you’ve written the best admin assistant resume out there? Give us a shout in the comments section!

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Author
Bart Turczynski
Bart Turczynski. Managing editor at Zety. His career advice has been published by HuffPost, Hewlett-Packard, and CareerBuilder. Bart enjoys audiobooks, binging on Netflix, and ramen. Pun always intended.