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Office Manager Resume: Sample & Complete Guide [+20 Examples]

Tom Gerencer
Guest Contributor
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So you wrote an office mananger resume but—

 

Oh no, not again.

 

"Thank you for your application. We've decided to go with another candidate."

 

What are you doing wrong?

 

Well, since they don't know you, I guarantee it's your office manager resume.

 

Here's the good news: It's not that hard to fix.

 

There's definitely a trick and you can learn it, fast.

 

Once you do, your resume will make you look like Marie Curie in a Herman Miller chair.

 

This guide will show you:

 

  • An office manager resume example better than 9 out of 10 other resumes.
  • How to write an office manager resume that will land you more interviews.
  • Tips and examples of how to put skills and achievements on an office manager resume.
  • How to describe your experience on a resume for an office manager to get any job you want.

 

Here's a sample resume for an office manager made with our online resume builder. 

 

Want to save time and have your resume ready in 5 minutes? Try our resume builder. It’s fast and easy to use. Plus, you'll get tips and right vs. wrong examples while writing your resume. See +20 resume templates and create your resume here.

 office manager resume sample

Office Manager Resume Example - See +20 resume templates and create your resume here.

 

 

1

What's the Best Format for an Office Manager Resume?

 

Poof. You've been turned into an HR manager.

 

You've got a stack of 300+ office manager resumes between you and freedom.

 

How will you get through them all?

 

You'll start by dropping the poorly formatted ones. The ones with typos. Spelling errors.

 

Why?

 

Because office manager duties require attention to detail.

 

Can you see why using a good office manager resume format is important?

 

Pick a trusted layout like the reverse-chronological format.

 

It shows your most recent job first.

 

Use clear, legible fonts and big, eye-friendly headings.

 

Do it right, and you'll come across like Mary Poppins with Excel skills.

 

See the sample office manager resume at the top of this guide for an example.

 

Want to make sure your resume will hook every recruiter and get you that interview? Get our free checklist and learn what makes a job-winning resume: 46 Things You Need To Do Before You Send Your Resume.

 

Pro Tip: Save your great office manager resume as a PDF. Even the best free Word resume templates might not look great on all computers. However, double-check the job offer to make sure PDFs aren’t prohibited.

 

Want to look at other formats for your construction office manager resume? See our guide: "3 Resume Formats: How to Choose the Best One [Examples]"

 

2

How to Write a Resume Summary or Resume Objective

 

Here comes the shocker:

 

Hiring managers spend just six seconds looking at each resume.

 

How can you hook the HR manager in that short amount of time?

 

You'll do it with a resume summary or a resume objective.

 

A resume summary is a snapshot of your top-notch accomplishments. Use it if you've got lots of them.

 

A resume objective shows your goals. Use it if you've barely dipped your toe in the office manager pool.

 

Here are two examples:

 

Office Administrator Resume Examples: Summary Statements

 

right

Energetic office manager with 5+ years experience, seeking to leverage proven management and training skills to grow efficiency at Prescott Global. Oversaw eight office assistants in a high-volume tech business. Grew new contracts by 22% per year. Cut lead times 53%. Cut costs 22%.

wrong

Experienced office manager, skilled in overseeing office staff, scheduling, growing new contracts, and cutting costs. Seeking a job in a global tech firm.

 

No contest, right? That first one might as well come with its own magic lasso and set of bullet-deflecting bracelets.

 

Our resume builder will give you tips and examples on how to write your resume summary. You can easily copy them straight into your resume - it will save you a ton of time.

 office_manager_resume_examples_and_tips

Inside our resume builder you will find tips and examples for your resume.

 

Worried that you can't write an experienced office manager resume summary like that? You can. I'll show you how in a minute.

 

But what if you've got no experience?

 

In that case, write an office manager resume objective.

 

How to Write a Resume Objective for an Entry Level Office Manager

 

Don't have experience? Think your professional office manager resume will look like the break room on a Christmas morning?

 

A resume objective lets you focus on the goal. But I'll let you in on a little secret:

 

No resume should lack experience completely.

 

Just look:

 

Two Entry Level Office Manager Resume Examples: Objective Statements

 

right

Hard-working office manager, seeking to improve KPIs at Prescott Global. As wait staff supervisor at H. H. Restaurant, trained and oversaw 20+ staff members. Gave regular reviews, sourced inventory, and managed all bookkeeping operations. Saved 20% per year on supplies and cut errors in cash-drawer management by 26%.

wrong

Energetic employee, seeking a career in office management. Have worked as wait staff supervisor, bartender, and hair stylist. No office manager experience.

 

Wow, right? Look at that first example from an office manager resume. Hermione Granger is all grown up.

 

But wait a minute. Foul! Whistle! Red flag on the play!

 

How in heck did an entry-level office manager get that kind of experience?

 

Answer: she dug.

 

She'd never been an office manager. But when she thought about it, she'd done plenty of office manager-type tasks.

 

Pro Tip: A resume summary or resume objective is the hook that lands the big office manager job. You've got six seconds, so put your best bait on it.

 

For more help, see the front office manager resume template up top. Plus, check out our guides: How To Write A Resume Summary: 21 Best Examples You Will See AND +20 Resume Objective Examples - Use Them on Your Resume (Tips)

 

3

How to Describe Your Office Manager Experience

 

You've got one sheet of paper.

 

How do you fit your office manager experience into that?

 

It isn't enough space. Yet it's too much.

 

What do you include, and what do you leave out?

 

Writing a good office manager resume can make you rip your hair out.

 

There's an easy way to show your resume experience.

 

First, read the job offer carefully.

 

Then, make a list of your best accomplishments that fit it.

 

Since this is the reverse-chronological format, show your most recent job first.

 

Add bullet points that show your chops.

 

Medical Office Manager Resume Samples: Experience

 

right

Office Manager

Block Island Digital

2013 - 2017

 

  • Coordinated and organized office operations in a high-volume tech business. Oversaw eight office assistants to ensure organizational efficiency.
  • Achieved revenue goals through effective management of job scheduling. Decreased lead times 53% by cutting out processing waste.
  • Stimulated new contract growth by supporting promotional and marketing programs. Grew new clientele at a rate of 22% per year.
  • Built all daily work schedules. Grew the team through direct performance feedback and annual appraisals. Decreased turnover by 35%.
wrong

Office Manager

Block Island Digital

2013 - 2017

 

  • Office manager in a high-volume tech business.
  • Ensured organizational efficiency.
  • Handled all job scheduling. Also scheduled all employee shifts.
  • Supported promotional and marketing programs.
  • Gave regular staff work feedback.
  • In charge of new contract growth.

  

That first front office manager resume makes its case like Erin Brockovich. It's full of metrics that prove you've got the skills.

 

But what if you don't have experience?

 

How to Write an Office Manager Resume with no Experience

 

You could write an office manager resume with no experience.

 

You could write a resume objective that says you want the job. You could say you've got the skills.

 

But you know that won't get you hired.

 

It's far better to show your office manager experience from non-office-manager jobs.

 

Two Business Office Manager Resume Examples: No Experience

 

right

Fenton Mineral

Office Assistant

2016-2017

 

  • Handled all office assistant responsibilities in a thriving chemical firm.
  • On-boarded a new office assistant, including all training and orientation.
  • Managed inventory tracking and ordering. Saved 15% on supplies through sourcing special deals with vendors.

Horrible Heffalump Restaurant

Wait staff Supervisor

2012 - 2016

 

  • Trained and supervised 20 staff members. Gave yearly progress reports and spot-training sessions. Commended by management for efficiency.
  • Handled all inventory management and ordering. Sourced most cost-effective vendors. Saved the company 20% per year on supplies.
  • Supervised all day-to-day non-food operations. Oversaw cash drawer management, including cash-outs and deposit. Decreased errors 26%.
wrong

Office Manager Experience: None yet. Looking for on-the-job training.

 

Other Experience

  • Office Assistant
  • Wait Staff Supervisor

 

Light-years apart, right? As different as Temperance Brennan and a squintern.

 

But both office manager resume samples are from the same person.

 

In one case, she just used her noggin a bit more.

 

This trick works for office manager assistant resumes too.

 

Pro Tip: Office manager jobs are very different. Were you in charge of 50 people or one? The more descriptive you can be, the better your chances of finding a good fit.

 

Do you know what wakes an HR manager up like nine cups of espresso? Resume action words for office managers. Use the ones in this guide: "+80 Examples of Resume Action Words for Every Profession"

 

4

Is Your Education Section On Sick Leave? It Might Be

 

You don't need a college degree to be an office manager.

 

But if you don't list education on your office manager resume, you're like Dorothy deciding not to use the Ruby Slippers.

 

There's no place like employed.

 

Start with:

 

  • School Name and Location.
  • Years in School.
  • Degree.

 

Then add accomplishments that fit the job description.

 

Two Office Manager Resume Examples: Education

 

right

BA, Bowdoin College, Maine

2005-2009

 

  • Pursued a passion for Business Administration coursework.
  • Excelled in management classes.
  • President, Bowdoin College Cycling Club.
  • Supervised winter fund drive 2008.
wrong

Bowdoin College, Maine

2005-2009

 

  • Received a BA in Liberal Arts
  • Took core math and science classes, with some business administration.
  • GPA 3.5

 

That first one could be Princess Leia with an Office Depot rewards card.

 

The cycling club presidency shows leadership. Ditto the fund drive supervision.

 

The specific courses show a zest for managing.

 

But anyone can do this. It just takes a few minutes of thinking back on your achievements.

 

Pro Tip: Should you put your GPA on a professional office manager resume? If it's impressive, show it. Otherwise, cut it free.

 

Need more tips to give your veterinary office manager resume a good grooming? See this guide: "How to Put Your Education on a Resume [Tips & Examples]"

 

5

How to Put Skills on a Resume for an Office Manager

 

Let's travel deep within the hiring manager's mind.

 

Hmm. It seems she's thinking about cheesecake.

 

Let's peek at what she values most in a resume for an office manager.

 

It's skills.

 

Of course she wants experience. But really, the experience just proves the skills.

 

Your office manager resume has got to prove your skills.

 

But what skills should you list? And how do you show them?

 

Start by looking at the job description. Highlight all the skills and office manager responsibilities you see.

 

Then, list those skills, plus a few more.

 

Finally, prove you've got them in your resume bullet points.

 

Let's take a sample office manager resume for a job that values customer service, sales growth, and training new employees.

 

List those skills, plus operational development on your resume.

 

Then you wave your magic office manager resume wand:

 

Real Estate Office Manager Resume Example (Experience)

 

 

  • Managed all daily operations in a small real-estate firm, including improving customer satisfaction and operational development.
  • Assisted in development and execution of office-level sales plans. Helped increase sales by 27%.
  • Ensured outstanding customer service. Increased word-of-mouth referrals by 17%.
  • Participated in recruiting and training new office associates. Increased employee retention by 48%.

 

See that? You go with that job like Pam Beesly goes with Jim Halpert. That hiring manager is looking frantically for your contact info.

 

List of Skills to Put on an Office Manager Resume

 

What are basic office skills? Look no further.

 

Let's jump start your office manager resume skills section with a few skills keywords.

 

Use the office manager responsibilities list below. Then find more skills in job offers online.

 

Office Manager Resume Skills

 

Office Manager Resume Skills
Hard SkillsSoft Skills
Performance EvaluationsLeadership
Training EmployeesCommunication
Business Operations ManagementAdministrative Skills
SchedulingTime Management
Conflict ResolutionReliability
Ms OfficeProblem Solving
Inventory ManagementAttention to Detail
Preparing ReportsCollaboration
Managing Office BudgetsDependability
Supervising Administrative StaffCustomer Service

  

If you use that office manager skills list as I described above, you'll look like Princess Leia with an "Office Ninja" coffee mug.

 

Pro Tip: Skills are really just office manager resume keywords. Applicant Tracking Systems will look for the right ones. Resumes without them will get tossed.

 

Want to put your skills section into high gear? Follow the office manager resume template from the top of this article. Also, see our guide: "+30 Best Examples of What Skills to Put on a Resume (Proven Tips)"

 

6

How to Add Other Sections for an Effective Resume

 

Nightmare scenario:

 

The hiring manager reads your legal office manager resume. It's exactly like the rest.

 

So, she chooses one at random.

 

It's not yours.

 

Don't let your office manager resume be like all the rest.

 

Make it stand out like Joan from Mad Men by adding some juicy "other" sections.

 

Office Manager Resume Sample "Other" Sections

 

Technical Proficiency

 

  • Typing Speed: 95 WPM
  • MS Excel: 97% on Isograd MS Excel Test

 

Additional Activities

 

  • Member, American Management Association.
  • Run a small cycling club for fun and fitness.
  • Walk dogs once a week at the local shelter.

 

The "other" sections above would work for a dental office manager resume, real estate, construction, or any other management position. Why?

 

The AMA membership shows this job is more than just a paycheck to you. The cycling club proves you're fit, and shows leadership.

 

Finally, the volunteer work demonstrates a service mindset. That's key on a professional office manager resume.

 

Should You Show Technical Proficiency on an Office Manager Resume?

 

The main point is to cram your single-page resume with impressive accomplishments.

 

If you've got better "wins" than a fast typing speed, show them instead.

 

Otherwise, consider taking a couple online tests. Then add the results to your office manager resume.

 

You can find tests online for typing speed, MS Office skills, and almost any other software.

 

Pro Tip: You can add sections for volunteer work, conferences, publications, courses, hobbies, or anything else that shows you fit the job.

 

Want great office manager resume "other" sections? See this guide: "+20 Best Examples of Hobbies & Interests To Put on a Resume (5 Tips)"

 

7

Here's the Most Common Myth About Cover Letters

 

"Your office manager resume cover letter will go straight in the trash."

 

Why is that a myth?

 

Because 40% of HR managers consider cover letters essential.

 

So, include a cover letter with every office manager resume you send.

 

But don't make it generic.

 

Generic is Olaf. You need to be Elsa.

 

Call the recruiter by name to make it personal.

 

Show your passion by mentioning something you like about the company.

 

Show how you can help by citing 1-2 big wins that match what they're looking for.

 

Last, add a call to action. "I'd love to talk more with you about your needs" works great.

 

Pro Tip: Every time you submit a cover letter and resume for a management position, follow up. A well-timed thank-you note is job search magic.

 

Plus, a great cover letter that match your resume will give you an advantage over other candidates. You can write your cover letter in our resume builder here. Here's what it may look like:

 

cover_letter_and_resume_template_for_a_office_manager

See more templates and create your resume and cover letter here.  

 

Want to write a great cover letter for your executive or assistant office manager resume? See this guide:  "How To Write A Cover Letter [Complete Guide With Examples]"

 

8

How to Add Contact Info to Your Resume

 

Heart-in-the-throat:

 

The HR manager loves your professional office manager resume. She thinks you're basically Ripley from Alien, but with better interpersonal skills.

 

But you forgot to add your contact info.

 

Of course you won't do anything that flighty. But did you know most applicants do something almost as bad?

 

First, include your:

 

  • Full Name
  • Updated Phone Number
  • Professional Email Address

 

Like this:

 

Michelle Muller, michellefmuller@gmail.com - 424-260-4793

 

But here's the part you may have missed:

 

Include your LinkedIn profile, Twitter handle, and other social media hangouts.

 

You need to let the hiring manager find out more about you if she's interested.

 

If you don't, she may move on to greener pastures.

 

Pro Tip: Got other impressive achievements that won't fit on a resume? Include them in your LinkedIn profile, then make sure the HR manager knows they're there.

 

Want more help writing the best executive office manager resume on record? See our guide: "How to Make a Resume: A Step-by-Step Guide (+30 Examples)"

 

9

How to Fit Your Office Manager Resume to the Job Description

 

By now, you know your office manager resume has to match the job description like it was sprayed on.

 

That means you have to know the job description.

 

Here's an office manager sample job description to show you what I mean.

 

Sample Office Manager Position Description

 

Moriches Digital is looking for an office manager to coordinate all office activities, including oversight of four full time office assistants.

 

Office Manager Qualifications

 

  • Must be able to oversee administrative assistants.
  • Ability to interact with customers.
  • Responsible for scheduling all office assistant hours.
  • Work with finance to assure all office purchases fall under budget.

 

Administration Skills and Qualities

 

  • Leadership
  • Interpersonal Skills
  • Organizational and Administrative Skills

 

When writing a resume for a managerial position, there's no one-size fits all approach.

 

You have to understand the office manager resume responsibilities for this job.

 

So, what's the above description asking for?

 

Once you know it, take a hard look at your past to see where you've fulfilled those duties.

 

It sounds time consuming, but after you've done one or two, you could do half a dozen on your coffee break.

 

Pro Tip: The best way to tailor yourself to a job? With specific office manager resume bullet points in your education and experience sections. See the template up top for an example.

 

Need more ideas for resumes that match the job? See this guide: "6 Tips on How to Tailor Your Resume to a Job Description (Examples)."

 

Key Takeaway

 

Even when you've got your own office manager resume templates to work from, writing your own isn't easy. Here's what you should do:

 

  • Start by digging into the posting. Highlight all the office manager resume job duties you see.
  • Use those keywords to make your skills list. Then prove them with accomplishments in your office manager resume bullet points.
  • Finally, add "other" sections that prove you've got those skills. Those sections show your great office manager resume is more than just a piece of paper.

 

Do you have questions on how to write a great resume for an office manager? Not sure how to describe your skills or achievements? Give us a shout in the comments! We'll answer as soon as possible!

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Author
Tom Gerencer
Tom Gerencer is a founder and former owner of MediaNortheast Video Production and Training Without Boredom. A full-time writer in the fields of personal finance and career advice, Tom lives in West Virginia with his wife Kathy, two children and a couple of ornery dogs.