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Oh no, not again… “Thank you for your application. We've decided to go with another candidate.” What are you doing wrong?
Well, since the hiring managers don't know you personally, it's probably your office manager resume that's underselling you. But here's the good news: it's not that hard to fix! We know a trick or two, and you can learn them as well—and fast.
This guide will show you:
An office manager resume example better than 9 out of 10 other resumes.
How to write an office manager resume that will land you more interviews.
Tips and examples of how to put skills and achievements on an office manager resume.
How to describe your experience on a resume for an office manager to get any job you want.
Want to save time and have your resume ready in 5 minutes? Try our resume builder. It’s fast and easy to use. Plus, you’ll get ready-made content to add with one click. See 20+ resume templates and create your resume here.
Pro Tip: Save your great office manager resume as a PDF. Even the best free Word resume templates might not look great on all computers. However, double-check the job offer to make sure PDFs aren’t prohibited.
Energetic office manager with 5+ years experience, seeking to leverage proven management and training skills to grow efficiency at Prescott Global. Oversaw eight office assistants in a high-volume tech business. Grew new contracts by 22% per year. Cut lead times 53%. Cut costs 22%.
wrong
Experienced office manager, skilled in overseeing office staff, scheduling, growing new contracts, and cutting costs. Seeking a job in a global tech firm.
No contest, right? That first one might as well come with its own magic lasso and set of bullet-deflecting bracelets.
When making a resume in our builder, drag & drop bullet points, skills, and auto-fill the boring stuff. Spell check? Check. Start building a professional resume template here for free.
When you’re done, Zety’s resume builder will score your resume and tell you exactly how to make it better.
Worried that you can't write an experienced office manager resume summary like that? You can. I'll show you how in a minute.
But what if you've got no experience?
In that case, write an office manager resume objective.
How to Write a Resume Objective for an Entry Level Office Manager
Don't have experience? Think your professional office manager resume will look like the break room on a Christmas morning?
A resume objective lets you focus on the goal. But I'll let you in on a little secret:
No resume should lack experience completely.
Just look:
Two Entry Level Office Manager Resume Examples: Objective Statements
right
Hard-working office manager, seeking to improve KPIs at Prescott Global. As wait staff supervisor at H. H. Restaurant, trained and oversaw 20+ staff members. Gave regular reviews, sourced inventory, and managed all bookkeeping operations. Saved 20% per year on supplies and cut errors in cash-drawer management by 26%.
wrong
Energetic employee, seeking a career in office management. Have worked as wait staff supervisor, bartender, and hair stylist. No office manager experience.
Wow, right? Look at that first example from an office manager resume. Hermione Granger is all grown up.
But wait a minute. Foul! Whistle! Red flag on the play!
How in heck did an entry-level office manager get that kind of experience?
Answer: she dug.
She'd never been an office manager. But when she thought about it, she'd done plenty of office manager-type tasks.
Pro Tip: A resume summary or resume objective is the hook that lands the big office manager job. You've got six seconds, so put your best bait on it.
You could write a resume objective that says you want the job. You could say you've got the skills.
But you know that won't get you hired.
It's far better to show your office manager experience from non-office-manager jobs.
Two Business Office Manager Resume Examples: No Experience
right
Fenton Mineral
Office Assistant
2016-2017
Handled all office assistant responsibilities in a thriving chemical firm.
On-boarded a new office assistant, including all training and orientation.
Managed inventory tracking and ordering. Saved 15% on supplies through sourcing special deals with vendors.
Horrible Heffalump Restaurant
Wait staff Supervisor
2012 - 2016
Trained and supervised 20 staff members. Gave yearly progress reports and spot-training sessions. Commended by management for efficiency.
Handled all inventory management and ordering. Sourced most cost-effective vendors. Saved the company 20% per year on supplies.
Supervised all day-to-day non-food operations. Oversaw cash drawer management, including cash-outs and deposit. Decreased errors 26%.
wrong
Office Manager Experience: None yet. Looking for on-the-job training.
Other Experience
Office Assistant
Wait Staff Supervisor
Light-years apart, right? As different as Temperance Brennan and a squintern.
But both office manager resume samples are from the same person.
In one case, she just used her noggin a bit more.
This trick works for office manager assistant resumes too.
Pro Tip: Office manager jobs are very different. Were you in charge of 50 people or one? The more descriptive you can be, the better your chances of finding a good fit.
If you use that office manager skills list as I described above, you'll look like Princess Leia with an "Office Ninja" coffee mug.
Pro Tip: Skills are really just office manager resume keywords. Applicant Tracking Systems will look for the right ones. Resumes without them will get tossed.
"Your office manager resume cover letter will go straight in the trash."
Why is that a myth?
Because 40% of HR managers consider cover letters essential.
So, include a cover letter with every office manager resume you send.
But don't make it generic.
Generic is Olaf. You need to be Elsa.
Call the recruiter by name to make it personal.
Show your passion by mentioning something you like about the company.
Show how you can help by citing 1-2 big wins that match what they're looking for.
Last, add a call to action. "I'd love to talk more with you about your needs" works great.
Pro Tip: Every time you submit a cover letter and resume for a management position, follow up. A well-timed thank-you note is job search magic.
Plus, a great cover letter that matches your resume will give you an advantage over other candidates. You can write it in our cover letter builder here. Here's what it may look like:
Include your LinkedIn profile, Twitter handle, and other social media hangouts.
You need to let the hiring manager find out more about you if she's interested.
If you don't, she may move on to greener pastures.
Pro Tip: Got other impressive achievements that won't fit on a resume? Include them in your LinkedIn profile, then make sure the HR manager knows they're there.
How to Fit Your Office Manager Resume to the Job Description
By now, you know your office manager resume has to match the job description like it was sprayed on.
That means you have to know the job description.
Here's an office manager sample job description to show you what I mean.
Sample Office Manager Position Description
Moriches Digital is looking for an office manager to coordinate all office activities, including oversight of four full time office assistants.
Office Manager Qualifications
Must be able to oversee administrative assistants.
Ability to interact with customers.
Responsible for scheduling all office assistant hours.
Work with finance to assure all office purchases fall under budget.
Administration Skills and Qualities
Leadership
Interpersonal Skills
Organizational and Administrative Skills
When writing a resume for a managerial position, there's no one-size fits all approach.
You have to understand the office manager resume responsibilities for this job.
So, what's the above description asking for?
Once you know it, take a hard look at your past to see where you've fulfilled those duties.
It sounds time consuming, but after you've done one or two, you could do half a dozen on your coffee break.
Pro Tip: The best way to tailor yourself to a job? With specific office manager resume bullet points in your education and experience sections. See the template up top for an example.
Even when you've got your own office manager resume templates to work from, writing your own isn't easy. Here's what you should do:
Start by digging into the posting. Highlight all the office manager resume job duties you see.
Use those keywords to make your skills list. Then prove them with accomplishments in your office manager resume bullet points.
Finally, add "other" sections that prove you've got those skills. Those sections show your great office manager resume is more than just a piece of paper.
Do you have questions on how to write a great resume for an office manager? Not sure how to describe your skills or achievements? Give us a shout in the comments! We'll answer as soon as possible!
Tom Gerencer is a career expert and Certified Professional Resume Writer who has published over 200 in-depth articles on Zety. Since 2016, he has been sharing advice on all things recruitment from writing winning resumes and cover letters to getting a promotion.
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