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Business Administration Resume: Samples and Writing Guide

Business Administration Resume: Samples and Writing Guide

You work the phone and meet and greet so clients feel respected and important. Your next trick? Prove it to employers with your professional business administration resume.

Watch out! Your business administration resume can’t be Dunder-Mifflin-level. Office and business admin jobs are dropping by 26,000 every year. More office-less jobs mean less elbow room for the Pams and Johnnys of the world. Your resume for business administration jobs must sparkle.

 

To go from good to great, put the right business achievements in your bullet points. Hint—they’ll line up with the job duties like an A9 in a photocopy tray. Do this one thing right and HR managers will pick your resume from the stack and dial your number fast.

 

You’ve got this!

 

You’re about to see a business administration resume example you can change to fit any business administration position. You’ll also get easy steps to write a resume for business administration jobs that’ll land 10x more interviews than any other.

 

Want to save time and have your resume ready in 5 minutes? Try our resume builder. It’s fast and easy to use. Plus, you’ll get ready-made content to add with one click. See 20+ resume templates and create your resume here.

 

business administration resume templates

Business administration resume made with our builder—See more templates and create your resume here.

 

Need a special kind of business resume? See these guides:

 

Here’s a business administration resume example made with our builder.

 

Sample Business Administration Resume (Text Version)

 

Joe Webster

Administrative Assistant

907-867-3258

joezwebster@gmail.com

linkedin.com/in/joezwebster

twitter.com/joezwebster

 

Goal-oriented administrative assistant with 4+ years of experience creating reports and maintaining confidentiality. Seeking to supply thorough and organized administrative support to Invest Arrowhead Inc. At Bastion Fund Inc., helped reduced labor cost 25% by facilitating the introduction of project management software.

 

Experience

 

Administrative Assistant

Bastion Fund Inc

July 2017 to Jan 2020

Key Qualifications & Responsibilities

  • Handled administrative matters including screening calls, planning meetings and composing documents with 95% efficiency.
  • Worked with the FoxPro database to maintain inventory of 150+ financial products.
  • Performed market research to provide fair prices, helping to increase client list by 15% in 2018.
  • Aided 20+ branch managers with administrative tasks.

Key Achievement:

  • Conducted market surveys to identify the need for services. Forecasted optimal selling services with 93% accuracy.

 

Administrative Assistant

Citadel Repay

Aug 2015 to Jun 2017

  • Contributed ideas to marketing budget that helped reduce costs 22%.
  • Commended by management for providing customer service to visitors.
  • Prepared correspondence in accordance with county guidelines. Less than 1% were returned for correction.

 

Human Resources Intern

Credible Trade Inc

May 2014 to July 2015

  • Developed a sales database of 250+ qualified leads.
  • Investigated complaints helping to cut turnover 25%.
  • Assisted with payroll for over 100 employees.

 

Education

 

Bachelor of Science in Economics

Fordham University

2010-2014

  • Pursued a passion for financial analysis coursework.
  • Served as Treasurer of the Student Business Association.

 

Skills

 

  • QuickBooks
  • Database Management
  • Microsoft Office
  • Web & Tech Savvy
  • Operations Management
  • Communication Skills
  • Customer Service
  • Adaptability
  • Problem Solving

 

Member, Looking Forward Business Administration Association

 

  • Mentored 30+ business administrators in database management.
  • Organized 7 restaurant outings to explore the city of New York.

 

Certifications

 

  • Organizational Management Certificate.
  • Certified Administrative Professional.

 

Here’s how to write a business administration resume step-by-step.

 

1. Start With the Best Format for a Business Administration Resume

 

Why does format matter in a business administration resume? Well—does it matter in the written work you’ll do after they hire you? If so, they’ll judge you on the layout of your resume. Your format, line-spacing, spelling, and font and margin choices are a sample of your future work.

 

So—

 

Here’s how to format a business administration resume template:

 

Include these resume parts:

  • Header: name and the right contact information.
  • Summary: the fast facts that make you hirable.
  • Experience: your best business administration accomplishments.
  • Education: showcase relevant coursework and schooling.
  • Skills: the ones the company wants most for this position.
  • Other sections: if you’re an MS Office specialist or you do some volunteering, show it here!

 

Nobody likes to read a wall of words. Make your resume 30%+ white space for readability.

When does the combination format work best? See our guide: How to Pick the Best Resume Format

2. Add Experience to Your Business Administration Resume

 

Experience on a business administration resume is not so simple. Yes, you should list your jobs and duties, but that alone won’t get you hired. The other candidates have had business and office jobs, too. You have to show that yours fits like a tailored Brooks Brothers suit into the job.

 

To target your resume:

  • Put your newest job title first.
  • Add the company name and the dates you worked.
  • Write a 2-line business administration job description.
  • Add about 6 bullet points.
  • In them, describe your achievements with the PAR (Problem-Action-Result) formula.
  • Add numbers for zest and scale.

 

See these business administration resume samples:

 

Business Administration Job Description for a Resume

 

Right

Experience

 

Administrative Assistant

Bastion Fund Inc

July 2017 to Jan 2020

Key Qualifications & Responsibilities

  • Handled administrative matters including screening calls, planning meetings and composing documents with 95% efficiency.
  • Worked with the FoxPro database to maintain inventory of 150+ financial products.
  • Performed market research to provide fair prices, helping to increase client list by 15% in 2018.
  • Aided 20+ branch managers with administrative tasks.

Key Achievement:

  • Conducted market surveys to identify the need for services. Forecasted optimal selling services with 93% accuracy.
Wrong
  • Responsible for keeping inventory of financial products.
  • Handled market research to help teams create fair prices, thereby increasing external clients.
  • Responsible for helping branch managers regarding administrative duties.
  • Assisted with the preparation of the marketing budget.

 

Those are worlds apart.

 

If you write your work experience section with accomplishments like in example #1, employers will stampede to your inbox. But example #2 is bland as paste.

 

For an entry-level business administration’s resume, find your achievements in non-business administration jobs. Were you a waitress and raised customer satisfaction scores 10% as part of a team? That shows teamwork skills. Or maybe you were an HR intern and ran a database of 250 leads.

 

See these entry-level business administration resume examples:

 

Entry-Level Business Administration Resume Samples [Experience]

 

Right

Human Resources Intern

Credible Trade Inc

May 2014 to July 2015

  • Developed a sales database of 250+ qualified leads.
  • Investigated complaints helping to cut turnover 25%.
  • Assisted with payroll for over 100 employees.
Wrong
  • Responsible for developing a sales database of qualified leads.
  • Investigated complaints of the clients with the goal of reducing turnover.
  • Assisted with payroll duties for employees.

 

Why does that second sample fail? Because it’s generic. Employers can’t tell if you were more Dwight Schrute or more Jim Halpert. But the first sample shows that even though you’re new, you still have business wins to point to. Be like sample #2. It proves transferable skills.

Pro Tip: There are 26,000 fewer business administration jobs each year. The solution? Look for remote jobs in business administration. You’ll find lots more opportunities.

When making a resume in our builder, drag & drop bullet points, skills, and auto-fill the boring stuff. Spell check? Check. Start building your resume here.

When you’re done, Zety’s resume builder will score your resume and tell you exactly how to make it better.

 

3. Make Your Education Section Count

 

If you have a PhD or an associate degree, will it make a difference in a business administration resume? Nope. They don’t care if you have a lot of education on a resume or a little. What matters is the intensity you brought to it. Show it with few AT&T-worthy school accomplishments.

 

See this business administration resume example:

 

Business Administration Resume Example [Education]

 

Right

Education

Bachelor of Science in Economics

Fordham University

2010-2014

  • Pursued a passion for financial analysis coursework.
  • Served as Treasurer of the Student Business Association.

 

That’s quick, but it shows you weren’t out back the whole time smoking cigarettes. You care about finance. And you honed your business administration skills as treasurer of an association. Which education section stands out more? One that shows key skills like that? Or one that just lists a degree?

Pro Tip: Don’t overuse bullet points. Your resume design should have enough variety to make employers want to read it. Add other text so it doesn’t look like a long laundry list.

4. Put the Right Skills in Your Business Administration Resume

 

Choosing the right skills is everything in a business administration resume. You might list Microsoft Office, but the business uses Google Drive. Or you might list record keeping, but the firm has an automated data storage system. How can you know which skills will get you hired? They’re in the job ad.

 

So—

 

Start with this list of skills for business administration resumes:

 

Business Administration Resume Skills (Hard Skills)

 

 

Business Administration Skills (Soft Skills)

 

 

But—

 

Here’s how to choose the best business administration skills:

 

  1. Write all your business administration skills in a list that’s separate from your resume.
  2. Put all the skills required by the job ad in another list.
  3. Add the skills that show up in both lists to a third list of resume keywords.
  4. Mix soft skills and hard skills in that list.
  5. Prove those business admin skills in the bullets of your education and experience sections.

 

Do that, and your resume will be music to the HR team’s ears.

 

See this business administration resume example:

 

Say the firm asks for budgeting, customer service, and correspondence preparation.

 

Business Administration Resume Examples [Skills]

 

Right
  • Contributed ideas to marketing budget that helped reduce costs 22%.
  • Commended by management for providing customer service to visitors.
  • Prepared correspondence in accordance with county guidelines. Less than 1% were returned for correction.

 

Like a glove.

 

Business administration skills on a resume like that just work. They’re the right skills, and you didn’t say “handled” or “responsible for.” You made your case with resume action words. Plus, you added numbers to convince the hiring team.

Which soft skill dominates the hiring field? See our guide: +30 Best Examples of What Skills to Put on a Resume

5. Add Other Sections to Your Business Administration Resume

 

You can’t just stop at education in a business administration resume. Why not? You might have a few work achievements just by getting lucky. Show you’re not a one-hit-wonder with a few outside-of-work accomplishments. You can add an MS Office certificate or volunteer work.

 

Choose from:

 

  1. Resume Certifications

 

Certifications won’t beat experience. But—among two entry-level candidates, a certification can win out. Consider these:

 

  1. Resume Volunteer Work

 

Did you make pasta in a soup kitchen or swing a hammer for Habitat For Humanity? Those look great on business administration resumes. They show organizational and teamwork skills.

 

  1. Languages on a Resume

 

Don’t list languages on your resume for business administration jobs unless the clients or employees speak it too. How can you find out? With informational interview questions.

 

  1. Professional Associations

 

Associations like CABA and ASAP can help you find work faster. They supersize your career networking. But they also show you care about the business administration world.

 

  1. Conferences

Have you attended cons like Admin Bash or the Boundless? One job-seeker we spoke with said speaking at a conference was the one thing everyone asked about in interviews.

 

  1. Awards and Honors

 

Were you employee of the month? Did you win a regional award? Awards are cold, hard proof you’re a solid biz admin.

 

See these business administration resume samples:

 

Business Administration Resume Examples [Other Sections]

 

Right

Member, Looking Forward Business Administration Association

 

  • Mentored 30+ business administrators in database management.
  • Organized 7 restaurant outings to explore the city of New York.

 

Certifications

 

  • Organizational Management Certificate.
  • Certified Administrative Professional.
Wrong
  • Volunteer work
  • Hiking

 

No contest.

Pro Tip: How long should your resume be for business administration jobs? Write a one-page resume to make sure they don’t skip the best parts of your application.

6. Write a Business Administration Resume Objective or Resume Summary

 

You made it! Now it’s time to write your business administration resume summary or objective. You’re writing it last, so you’ll have plenty of great stuff to pick from. Do it wrong, and the hiring team could skip your resume. Do it right, and they’ll read it like a new release of Good to Great.

 

Here’s how to write a career summary:

 

  1. Start with an adjective like goal-oriented or results-driven.
  2. Add your title (administrative assistant, analyst, manager)
  3. List years of experience. (3, 1+, 7)
  4. State your goal (supply administrative support)
  5. Add the firm’s name.
  6. Spotlight your best business administration achievements.

 

See these career summary examples:

 

Business Administration Resume Summary

 

Right

Goal-oriented administrative assistant with 4+ years of experience creating reports and maintaining confidentiality. Seeking to supply thorough and organized administrative support to Invest Arrowhead Inc. At Bastion Fund Inc., helped reduced labor cost 25% by facilitating the introduction of project management software.

Wrong

Results-driven administrative assistant with extensive experience assembling facility reports efficiently and maintaining confidentiality for top brands. A highly determined individual with excellent customer service skills. Dedicated team member with high-level organizational skills.

 

Wow.

 

The last of those business administration resume samples phones it in. All those resume adjectives mean nothing. It’s like shopping for an office products supplier and reading, “We offer great products at great prices.” Yes, but what are your great products, and how much do they cost?

 

In an entry-level business administration resume, you need a career objective. Job-seekers used to talk about their goals in those. But you can’t do that today. Show value, or you’ll make a one-way trip to the recycle bin. Dig up a business achievement from school or from past jobs.

 

See these examples:

 

Entry-Level Business Administration Resume Objective

 

right

Supportive administrative assistant with skills in QuickBooks and written communication. Seeking to improve administrative support for Citadel Repay. As HR intern at Credible Trade Inc., used computer skills and interpersonal skills to develop a sales database of 250+ qualified leads.

Wrong

Entry-level administrative assistant with high-end knowledge of Microsoft Office and customer relations. Skilled in providing exceptional support for office and executive staff. Highly proactive individual with excellent communication skills who can solve problems and write reports.

 

Yoicks. You won’t get hired with the bad resume example. It says you can do everything, but it feels salesy. But that first one lists your skills and your goal to help the company. It also shows a key research achievement the manager will love.

Pro Tip: Internship experience on a resume can get you hired. If it’s in the same field as the job you want, list it as experience. It’s the most influential factor when employers choose between two entry-level candidates.

7. What About a Business Administration Cover Letter?

 

Do business administration resumes need cover letters? Definitely. Most employers don’t require them, but almost half do. That’s per our HR statistics report. Don’t know which half you’re dealing with? Write a letter every time. But avoid the cookie cutter trap of, “Here’s my resume.”

 

To write your cover letter:

 

  1. Format your cover letter with the 3-paragraph plan.
  2. Start your business administration cover letter with the manager’s name.
  3. Write an engaging opening sentence for your cover letter.
  4. Show you understand and fit the job in the middle paragraph.
  5. Tease something they want at the end of your cover letter.

 

Can you put salary requirements in a cover letter? Sure, but do your research first to make sure you’re in the hiring ballpark. Pitching too high or low is a mistake.

Read more: How To Write A Cover Letter in 8 Simple Steps and How to Make a Resume: A Step-by-Step Guide

Plus, a great cover letter that matches your resume will give you an advantage over other candidates. You can write it in our cover letter builder here. Here's what it may look like:

 

matching set of resume and cover letter

See more cover letter templates and start writing.

 

Key Takeaway

 

Here’s a recap of how to write a business administration resume:

  • Format your business administration resume template in reverse-chronological order.
  • Make your job experience section first. Customize it like a 1099 with the right achievements.
  • To stand out like a tax break, add numbers to your bullet points.
  • In your education section, show relevant coursework and accomplishments.
  • Add bonus resume sections that show QuickBooks certifications or foreign languages.
  • Write a business administration cover letter to give your application a fighting chance.

 

That’s it! Now, we’d love to hear from you: 

  • What’s the most frustrating part about writing a business administration resume? 
  • Are you pulling hair out trying to think of your achievements?
  • Does the thought of writing a cover letter make you sweat?

 

Let’s chat below in the comments, and thanks for reading!

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Tom Gerencer, CPRW
Tom Gerencer, a Certified Professional Résumé Writer (CPRW), is a career expert who has published over 200 in-depth articles on Zety. Since 2016, he has been sharing advice on all things recruitment from writing winning resumes and cover letters to getting a promotion.
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