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Office and administrative skills can keep a workplace from dissolving into chaos. But what exactly are they?
If you want to see a magic trick, watch how capable employees can turn helpless when the office administrator goes on a two-week vacation. Suddenly clients are angrily waiting for documents, expense reports pile up, and communication falls apart.
Clearly administrative skills are essential for good office management. But what exactly are the most important administrative skills? And how can you put them on a resume to get a job in any office?
We’ll show you administrative skills examples in a second, but… Perhaps you could use a leg up on the competition—
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Administrative skills are the skills that increase office productivity by consolidating time-consuming administrative tasks into one role. The most common skills include keeping projects on track, arranging travel, scheduling meetings, and filing expense reports.
But how is it that administrative support positions can increase office productivity so drastically?
And what are the skills that separate a top-notch office administrator from your run-of-the-mill office assistant?
Let’s discuss what administrative skills mean in more concrete terms.
What are examples of administrative skills?
Administrative skills can be tough to put down on paper.
Why? Because “administration” is an extremely broad term—it means any process or activity that relates to running a business.
Any business process or activity? Creating a list of those skills would need an Excel spreadsheet with enough rows to crash your office computer.
But you don’t need to list every administrative skill on your resume—in fact, you shouldn’t. Some admin skills are more important than others.
Here is a list of the most in-demand administrative skills:
Those skills are most in demand for administrative assistants, office assistants, and office administrators. But—that doesn’t mean you should copy the entire list and paste it on your resume. Instead, tailor your resume to specific jobs by finding the administrative skills mentioned in the job description and weave them naturally into your resume.
What about office equipment skills? An office without office equipment is like a car without an engine—it’s not going anywhere. And since office administration workers spend the most time out of anyone in the office with office equipment, you can expect these skills to come in handy.
What are office equipment skills? Here’s a list of skills and equipment used in offices:
Find other excellent skills to put on your resume in these guides:
The Zety resume builder will generate hundreds of office and administrative skills, suggest bullet points, resume objectives, and achievements. Just what the recruiter is looking for.
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Once the office knows you as “the administrative person”, you’ll be expected to fix any and every problem in the office. Is it fair? Not quite, but since that’s the expectation, you need your resume to show you’ve got the administrative skills to handle whatever the boss will throw at you:
Keep in mind that the hiring manager will likely ask you to go into more detail on whatever you put on your resume, so be prepared to defend your admin skills.
Do you know what other details your resume needs? Find that out in our in-depth article on resume writing.
Now let’s see what these skills in real life with an example of administrative skills on a resume:
Erica Freeman
erica.y.freeman@gmail.com
872-291-2758
Houston, TX
Highly flexible administrative assistant with 3+ years of experience in office administration. Seeking the executive assistant position at Hill Group to remove administrative barriers and increase office productivity exponentially. Organized a company-wide retreat in record time and negotiated over $7,500 in office supply cost savings for previous employers.
Administrative Assistant
Murphy Inc, Orlando, FL
September 2018–June 2020
Key Achievement:
Office Assistant
Kunz and Sons LLC, Dallas, TX
July 2017–July 2018
Key Achievement:
Booker T. Washington High School, Dallas, TX
Graduation: May 2017
Here’s an overview on how to write all the main parts of a resume:
Next, attach an administrative cover letter to your resume, because not doing so could severely hurt your chances. For a complete guide on cover letters, read how to write a cover letter.
Plus, a great cover letter that matches your resume will give you an advantage over other candidates. You can write it in our cover letter builder here. Here's what it may look like:
See more cover letter templates and start writing.
Thanks for reading! Now I’d love to hear from you. Which administrative skill do you think is most important? Do you have any interesting stories to tell of poorly-organized offices you’ve worked at? Let’s discuss in the comment section below.
The article discusses the importance of administrative skills in the workplace and provides a list of the top ten administrative skills that employers look for in their employees. The skills include time management, organization, communication, attention to detail, problem-solving, computer proficiency, multitasking, leadership, customer service, and teamwork. The article explains how each skill is important in different roles and provides tips on how to develop and improve them. The article concludes by emphasizing the importance of administrative skills in today's workplace and how they can help individuals advance in their careers.
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