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Imagine a world without office administrators. All those admin tasks now the responsibility of individual office workers, causing hours and hours of lost productivity. Impromptu meetings and scheduling conflicts that have employees wanting to pull their hair out. Payroll errors that leave workers upset and stressed about their bills. Invoices that slip through the cracks and have vendors banging on the door.
Don’t stress, office administrators do exist. And both of us already know you have the office admin skills to keep an office running at maximum productivity. You just need to convince the hiring manager with the perfect office administrator resume.
Detail-oriented office administrator with 5+ years of experience ensuring offices run smoothly and efficiently. Excited to join the team at Cordis Distribution Group and bring a new level of organization and attention to detail. Increased office efficiency at Profession Systems Co. by introducing a new ERP software package. An upbeat team player with an expansive toolkit of interpersonal skills and business operations knowledge.
Spectrum Co., Nashville, TN
August 2018–June 2020
Managed payroll and benefits for 30+ employees, including solving any related problems.
Communicated closely with the Head of Operations regarding the needs, concerns, or issues in the office.
Ensured accounts payable, employee benefits, inventory, and invoicing records were accurately kept and organized using ERP software.
Developed relationships with customers, vendors, and guests to present the company in a professional manner.
Created and updated spreadsheets and presentations for weekly, monthly and quarterly updates to upper management.
Profession Systems Co., Jackson, MS
November 2015–July 2018
Provided detail-oriented administrative support to 15+ coworkers to ensure efficient office operations.
Managed a team of 3 administrative assistants to see that tasks were completed on time and high quality.
Supported office staff by organizing company events, meetings, and scheduling.
Used expert knowledge of office management software to increase office efficiency by 12% using a results-driven approach.
Associate's Degree in Business Administration
Graduation Date: 2015
Ashworth College, Norcross, GA
Took additional courses to receive a specialization in “Inventory and Distribution Management”.
Excelled in accounting and finance courses.
Worked part-time in the admissions office on campus for the duration of my studies.
Skilled in public speaking, administrative skills, and communication
Adept at Excel, preparing and delivering reports, and budgeting
Passion for conflict resolution and building positive workplace environments
Hobbies and Interests
Volunteering at an animal shelter
Here’s how to write your own job-winning office administrator resume:
1. Format Your Office Administrator Resume Correctly
Office administrators are responsible for organizing and coordinating office operations so that organizations can run at their best. The responsibilities of office administrators vary depending on the company and industry, but they often include clerical duties, record keeping, accounting, and support tasks for office staff. The goal of your office administrator resume is to show you are a jack of all trades in office administration.
A good resume introduction prevents your resume from being just another skimmed in 7 seconds. Your experience level decides whether you should choose a summary or objective.
An office administrator resume summary is a short paragraph at the top of your resume selling your experience in turning offices into well-oiled machines. Resume summaries are used to highlight your achievements in office administration and bluntly state what you can accomplish in the position. Perfect to show you have the passion and ability to match Leslie Knope.
The office administrator resume objective is also an elevator pitch but draws more attention to your education and/or office admin skills you’ve gained. A resume objective is better suited for those who’ve recently graduated or changed careers. Think Peggy Olson right before she got her big break.
3. Write an Expert Office Administrator Resume Job Description
Office administrator duties can include handling HR tasks, overseeing payroll, managing assistants, scheduling meetings and appointments with clients or vendors, creating invoices, and many more tasks that support offices and their staff.
If you listed every single task you perform in your office administrator job description for a resume, your resume would be as long as a CVS receipt.
If college is more of a distant memory (you’ve been in the real world for more than 5 years), only list the college name, location, graduation date, degree, and minors.
Pro Tip: If you are writing a fresh grad resume or you’re lacking the right kind of office experience, you can put your education section above your experience section.
5. Showcase Your Best Office Admin Skills
Office workers lose a third of their time to administrative tasks. That means your office administration skills can translate into massive company savings if you can take admin tasks off your coworkers’s plates or streamline office processes.
Here's how to show your office admin skills are no joke:
Create a master list of all your best resume job skills so that you can select the most applicable skills for the specific job you’re applying for.
Cory is a career expert with extensive experience in manufacturing and consulting. He recognizes the life-changing impact great career advice can have, and that's why he shares expert tips with every job seeker out there.
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