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You’ve got the skills to assist any office staff. Practice some self-care with these tips to assist yourself in writing an administrative assistant job description for a resume.
The list of administrative assistant responsibilities can go on forever: answering calls, scheduling travel, managing calendars, organizing documents, creating expense reports, and so on. Lots of tasks, but one main goal: to support offices and their staff. It’s about time someone gave you a little support, so here’s how to write the perfect administrative assistant job descriptions for a resume.
We’re about to show you administrative assistant job description examples in a second, but… Perhaps there’s an easier way—
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Looking for a complete guide on writing administrative assistant resumes? Check out: Administrative Assistant Resume Sample
You might find other office management related guides helpful:
Here are the promised, pitch-perfect admin assistant job description examples:
Administrative Assistant
State of New Jersey, Ridgewood, NJ
March 2016–June 2020
Key Qualifications & Responsibilities
Key Achievements
Executive Administrative Assistant
Rocky Web Services, Inc., Portland, OR
December 2014–Present
Key Qualifications & Responsibilities
Key Achievements
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Administrative Assistant
Arlington County Public Hospital, Arlington, TX
February 2017–April 2020
Key Qualifications & Responsibilities
Key Achievements
Admin Assistant
Acme Co., Beachwood, OH
July 2017–April 2020
Key Qualifications & Responsibilities
Key Achievements
Sr. Administrative Assistant
Blue Cross, Taylorville, IL
August 2012–January 2020
Key Qualifications & Responsibilities
Key Achievements
Administrative Assistant
Bose, Boone, NC
January 2019–May 2020
Key Qualifications & Responsibilities
Key Achievements
Sales administrative assistant
Johnson Toyota, Stockton, CA
January 2019–Present
Key Qualifications & Responsibilities
Key Achievements
Executive Admin. Assistant
Rocket Labs, Ridgeland, MS
May 2016–December 2019
Key Qualifications & Responsibilities
Key Achievements
Administrative Assistant
Alabama Center for Nonprofits, Huntsville, AL
October 2013–April 2019
Key Qualifications & Responsibilities
Key Achievements
Certified Nursing Assistant
Valleybridge Realty Inc, Reading, PA
September 2013–June 2019
Key Qualifications & Responsibilities
Key Achievements
With administrative assistant jobs in decline, it will be harder and harder to get that administrative assistant job. The way to distinguish yourself from the competition is by better communicating your administrative skills on a resume. Here’s how to write the perfect administration assistant job description:
Regardless of which type of resume you’re writing, your experience section is the main course for hiring managers. Make it easy to find by naming it Employment History, Work History, Experience, or Work Experience and using Bold or CAPITAL letters.
If you have a few years of administration experience, put your job descriptions below your resume summary. If instead you’re writing a resume with no work experience, put your education section first and followed by your job descriptions.
Reverse chronology means starting with the present and progressing into the past, a great way to give your most relevant experience the most attention.
Include your job title, company name, location, and dates of employment at the top of every administrative admin position.
Once you list your job title as “administrative assistant”, chances are hiring managers can guess what your duties and responsibilities were. Avoid stating the obvious and use these bullet points to quantify your biggest resume achievements. If you have years of experience and are closer to a senior administrative assistant, list fewer bullet points, only mentioning your greatest accomplishments.
Read more: How Far Back Should a Resume Go?
Writing a one-size-fits-all generic resume might save you some time when applying, but won’t make you look like Pepper Potts.
Make each bullet point more powerful by using resume action verbs, such as managed, organized, assisted, performed, etc.
Make your biggest accomplishments so obvious they can’t be missed by adding a “Key Achievement” bullet. Use the Problem-Action-Result (PAR) method as a framework to communicate them better.
Most common hard skills include:
And soft skills of value are:
Read more: Work Experience on a Resume
Annette Shaw
annette.m.shaw@gmail.com
505-762-0857
Albuquerque, NM
Professional Objective
Highly organized administrative assistant with 6+ years of experience streamlining office operations. Seeking the senior administrative assistant position at Globex Corporation to support management using skills in interpersonal communication and database management. Experienced in tracking budgets of over $300,000 and reducing reporting errors by up to 45%.
Work Experience
Sr. Administrative Assistant
Pinnacle Inc., Albuquerque, NM
May 2016–June 2020
Key Achievement:
Administrative Assistant
Santa Fe Transit Authority, Santa Fe, NM
August 2014–May 2016
Key Achievement:
Education
AA in Communication Studies
Pima Community College, Tucson, AV
Graduation date: May 2014
Skills
Courses
Interests
Now it’s time to work on the other pieces of the puzzle. Here’s what else to include on a resume:
Read more: How to Build a Resume
You’re almost there! Just attach an administrative assistant cover letter to your resume and you’re good to go. To learn how to write compelling cover letters, read our guide on how to write a cover letter.
Plus, a great cover letter that matches your resume will give you an advantage over other candidates. You can write it in our cover letter builder here. Here's what it may look like:
See more cover letter templates and start writing.
Thanks for reading! Do you have any questions or comments about writing an administrative assistant job description for a resume? Leave them below and we’ll try our best to get back to you!
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Modern problems require modern solutions. And modern jobs require modern resume templates. Look at the best examples of modern resume templates and pick your personal favorite.
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