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So you’ve got office administration down to a T. You can multitask phone calls, arranging meetings, and delegating tasks to assistants all at the same time.
But the question is—
How do you show it on your resume?
How do you fit all your experience and skills on one page of a resume, in a way that makes you stand out from all the other administrative professionals out there?
Don’t worry—it’s not as hard as you think to write the best administrative coordinator resume if you use the following template and tailor it to the job description you’re applying for.
Read on and you’ll find an administrative coordinator resume sample and learn how to write one of your own.
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Interested in other jobs in the healthcare or administration fields? See:
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- Medical Administrative Assistant Resume Sample
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- Best Resume Examples for All Types of Jobs
Sample Administrative Coordinator Resume Template
Summary of Qualifications
Detail-oriented administrative coordinator with 8 years of experience in both the public and private sector. Seeking to bring proven administrative skills to improve the office efficiency at Clarkson University. Implemented an initiative that saved one office more than $15,000 over two years.
University of Oregon, Bend, OR
October 2016–June 2020
- Managed 6+ administrative staff, empowering them to perform their tasks effectively.
- Composed written documentation and maintained department databases.
- Planned and coordinated events to ensure staffing and locations were accurately accommodated.
- Supported senior management with company scheduling and meetings.
- Provided exceptional customer service when handling in-person, phone, or email interactions with clients.
Clinical Administrative Coordinator
City Medical Center, Boise, ID
June 2012–March 2016
- Acted as a liaison between the administration department and other departments.
- Maintained patient files and records according to state and federal regulations.
- Scheduled meetings, agendas, and events for the office and its personnel.
- Developed strong relationships with insurance and healthcare partners, helping the department to run smoothly.
Bachelor of Arts in Communications
Boise State University, Boise, ID
Graduation Date: 2012
- Skilled in time management and strategic planning
- Adept at database organization and interpersonal skills
- Passionate about optimizing office productivity
- Office Administration
- Human Resource Management
- Data Entry
Here’s how to write a perfect administrative coordinator resume:
1. Pick a Professional Administrative Coordinator Resume Format
Administrative coordinators oversee staff operations, manage budgets and office supplies, write reports, and provide administrative support to upper management. Essentially, they act as the point of contact between various departments, employees, vendors, and customers. The purpose of an administrative coordinator resume is to highlight your office administration skills in a positive light to get to the next stage in the hiring process.
Thanks to new tech, office and administrative support positions are expected to decline by 3% from 2018 to 2028. That means the competition for administrative coordinators is heating up.
Learn how to format your resume so that your administrative coordinator resume stands out donuts in the break room:
- Look through different types of resumes to find a design that speaks to you.
- Choose the reverse chronological resume format to highlight your experience in admin and office first and foremost.
- Make sure to have all the essential parts of a resume: resume header, resume profile, work experience, education, and a skills section.
- Add contact information on your resume at the top in the resume heading: first and last name, phone number, email, LinkedIn (optional).
- Use a modern resume template, play it safe with 1” resume margins and a professional resume font like Calibri or Helvetica.
- Save your resume as a PDF to keep the resume layout consistent across any screen.
Pro Tip: The first round your resume has to pass through will likely be an Applicant Tracking System (ATS). Avoid fancy graphs, tables, and formats to ensure your resume is ATS-friendly.
2. Pull Off an Eye-Catching Resume Summary or Resume Objective
Here’s a somewhat disturbing fact—recruiters only spend 7 seconds on average scanning each resume for corporate positions.
What can you add to your resume to catch their attention in that amount of time? A professional profile.
A resume profile is a short paragraph (4 sentences max) right beneath your header that describes your experience and why you’re the best candidate for a specific position.
There are two kinds of profiles (a summary or an objective) and the one you should choose depends on your experience:
Go with a resume summary statement if you have 2+ years of experience in the office. To write one:
- Write one sentence about who you are professionally. Use good words to describe yourself.
- Use up to 3 sentences to describe your relevant experience that is applicable for the job. Focus on your biggest wins and the skills that would best translate into success at the company.
Go with a resume objective statement if you don’t have any experience as an administrative coordinator:
- Write an introductory sentence about your education or experience in a different field.
- Use up to 3 sentences to write about why you’re the perfect candidate based on all the transferable skills you have.
Pro Tip: Make a targeted resume by tailoring your resume objective or summary to the specific job posting you’re shooting for. Highlight your skills or experience that is listed as a necessary on the ad.
3. Write a Winning Administrative Coordinator Resume Experience Section
Remember your first day in the office? When you had to be trained on how to use the office equipment. And you accidentally hit “Reply All” to your boss's email—Whoops.
Some on-the-job training is expected for every position. But if you’ve never handled basic office duties—now that’s something employers would like to know before they hire you.
What you need to do is put the hiring manager at ease by writing a great work experience section on your administrative coordinator position. Here’s how:
- Begin by listing your current job and then going backwards in time chronologically.
- Describe each job with the job title, company name, location, employment dates, and up to 6 bullet points.
- Focus on your achievements in the bullet points rather than basic administrative duties and responsibilities.
- Put action words at the start of each bullet point to talk about what you accomplished.
- Tailor your resume to the job position by finding the key skills and requirements mentioned in the job description and using the same terms in your bullet points.
Pro Tip: Should you include irrelevant experience on your resume? If any of the skills are transferable, yes. If you tailor your experience section for those positions, they can still make you look like a good fit.
4. Add an Education Section to Your Administrative Coordinator Resume
For most recruiters, their eyes first gravitate towards your experience section. It doesn’t mean you should leave off the resume education section. In fact, it can work to your advantage (especially if you’re inexperienced).
Here’s how to write about your diploma on an administrative coordinator resume:
- If you have a college degree, put the name of your school, the location, graduation date, degree, major, and minors. If you’re lacking in experience, you can add more detail, such as relevant coursework or extracurricular activities.
- If you don’t have a college degree, just list your high school on your resume. Put the school name, location, and date of graduation. Done.
Pro Tip: You know the saying “D’s get degrees”? There’s actually some truth behind it. You don’t have to put your high school or college GPA on your resume. In fact, you shouldn’t unless it’s higher than 3.5.
5. Mention Those Administrative Coordinator Skills
As Sheryl Sandberg says, “Build your skills, not your resume”.
Here’s how to put administrative skills on a resume
- Brainstorm a comprehensive list first, one that has all your skills on it: your soft skills and hard skills, technical skills, and any other skill you’ve developed from school or on the job.
- Trim down the list, by picking and choosing the skills to put on your resume by selecting the ones found in the administrative coordinator job description.
Here are skills that would look great on an administrative coordinator resume:
Administrative Coordinator Resume Skills
- Administrative skills
- Business administration
- Task management
- Purchase orders
- Management skills
- Office equipment and supplies
- Time management skills
- Data entry
- Data analysis
- Presentation skills
- Problem-solving skills
- Organizational skills
- Computer skills
- Communication skills
- Interpersonal skills
Pro Tip: If you’re in the middle of a career change, a hybrid resume format could help you by giving you a skills summary section to go into detail on the skills you developed in your previous career.
When making a resume in our builder, drag & drop bullet points, skills, and auto-fill the boring stuff. Spell check? Check. Start building your resume here.
When you’re done, Zety’s resume builder will score your resume and tell you exactly how to make it better.
6. Stand Out With Extra Sections on Your Administrative Coordinator Resume
Employers are looking for well-rounded candidates. These optional resume sections can add a dash of personality or give you a leg up on the competition:
Nothing beats experience, but a certification section is the next best thing. Consider adding an administrative certificate like the following:
- Professional Administrative Certification of Excellence (PACE)
- Certified Administrative Professional (CAP)
Read More: How Many Sections Should a Resume Have?
7. Attach a Cover Letter to Your Administrative Coordinator Resume
What is the purpose of a cover letter? To address any concerns the HR manager might have from your resume, and ensure they call you in for an interview.
Sound difficult? It’s not so bad. Here’s how to make sure your cover letter has the all the right parts:
- Follow this cover letter layout: heading, introductory paragraph, core paragraph, closing paragraph, call to action, and your signature.
- Address it directly to the hiring manager. Don’t use something generic and old-fashioned like “Dear Sir or Madam”.
- Start with a cover letter introduction that includes an impressive achievement and your interest in the position.
- What are you supposed to say in the cover letter? All the reasons that your background makes you the perfect candidate for the job.
- Finish with a cover letter ending where you summarize the letter and request an interview.
- Remember not to include salary requirements in the cover letter. Save that for later.
Pro Tip: Last but not least, follow up on all your job applications with an email or a phone call to see how the recruiting process is advancing. A small effort here can really set you apart.
Plus, a great cover letter that matches your resume will give you an advantage over other candidates. You can write it in our cover letter builder here. Here's what it may look like:
Best of luck in the job search!
Thanks for reading! Do you have a question on how to write your administrative coordinator resume? Maybe the administrative coordinator job you’re applying for is special in some way? We’ll be in the comment section ready to help!