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School Secretary Resume Example (+ List of Skills)

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School Secretary Resume Sample

Wanda R. Ford

Secretary

(616) 696-6169

wanda.r.ford@zetymail.com

linkedin.com/in/wanda.r.ford

Summary

Personable school secretary with 4+ years of administrative experience. Eager to streamline administrative processes at Mission Viejo Community College using my time management and organizational skills. Certified Microsoft Office Specialist. Helped to prepare educators for online teaching during the COVID-19 pandemic by organizing Zoom training sessions.

Work Experience

Secretary

Santiago Middle School, Santa Ana, CA

June 2019–Present

Key responsibilities: 

  • Reviewed student and faculty documentation, including contracts and diplomas, to ensure compliance with appropriate state and federal regulations.
  • Assisted the school principal in answering calls, keeping a meeting calendar, drafting correspondence, and any ad-hoc duties necessary.
  • Processed incoming and outgoing mail to ensure smooth communication between the school and partner organizations.
  • Served as the first point of contact for school visitors, families, and students on a daily basis.

Key achievement: 

  • Organized a Zoom training for the teachers to help them prepare for online teaching at the start of the COVID-19 pandemic.

Office Assistant

Corona Enterprises, Mira Loma, CA

June 2018–November 2018

Key responsibilities: 

  • Entered customer orders and shipping information in the sales database with 99% accuracy.
  • Answered over 30 phone calls and directed callers to the appropriate persons within the company daily.
  • Maintained the inventory of office supplies and placed orders for necessary items.

Key achievement: 

  • Organized a business trip involving international flights and hotel booking for 6 managers on short notice.

Education

Associate of Secretarial Science

Jurupa Community College, Mira Loma, CA

September 2018–May 2019

High School Diploma

Colony High School, Mira Loma, CA

September 2014–May 2018

Skills

  • Office administration
  • Word processing
  • Time management
  • Effective communication
  • Organizational skills
  • Microsoft Office skills
  • Interpersonal skills

Certifications

  • Typing Certificate (41 words per minute, 98% accuracy), Santa Ana Technology Institute, Santa Ana, CA, March 2022
  • Microsoft Office Specialist certification, Microsoft, July 2021

Languages

  • Spanish—Advanced
  • Mandarin—Intermediate

Interests

  • Learning languages during language exchange sessions at the local community center

Now, keep on reading to learn how to write a school secretary from A to Z:

How to Write a School Secretary Resume?

So you want to make a resume for a secretary, but for a school secretary specifically. Got it. For starters, choose a resume format you want to follow—you can use the reverse-chronological resume (the most popular one), a functional resume, or a combination resume format, depending on your career progression. After that, follow the instructions below.

How to make a school secretary resume in 10 steps:

  1. Make a resume layout by picking legible resume fonts, setting the margins of the resume to 1 inch on all sides, and creating a resume outline with the resume sections you’d like to use.
  2. Fill the resume header by adding your personal information, including full name, job title, and contact information that should appear on a resume.
  3. Add a resume introduction, such as a resume objective or a career summary highlighting your relevant accomplishments.
  4. Include your work experience using a few examples of your key responsibilities for each job.
  5. Mention your education on a resume by adding your highest degree (an unfinished college degree on a resume can also work) or your high school diploma if you haven’t gone to college.
  6. List skills on a resume by highlighting what makes you a great secretary—I’ll talk about secretarial skills in more detail in the next chapter.
  7. Pick a few extra sections to make space for additional information on a resume—you can mention volunteer experience, your language skills, or licenses and certifications.
  8. Take a critical look at your document to see how to improve your resume (use a resume review checklist if you’re unsure where to start.)
  9. Save your resume in PDF or Word format—remember to name your resume by following this format: JobTitle_FullName_Resume.
  10. Write a professional message to email your resume to a potential employer.

If you follow the steps outlined above, I’m sure your resume will get straight As!

Would you like to see a more detailed guide on writing a resume? Check here: How to Make a Resume That Gets Jobs?

What Are the Top 10 School Secretary Skills for a Resume?

School secretaries are known for their multitasking abilities. The job means much more than just keeping documents organized—it’s also dealing with students, their parents, teachers, and the school administration. Prove you can handle it all by making a solid skill section in your resume. Mix secretarial hard skills with soft skills, and add a few technical skills to highlight your strengths on a resume.

Here’s a list of the top 10 school secretary skills to add to a resume:

  1. Administrative skills
  2. Customer service skills
  3. Writing skills
  4. Time management skills
  5. Effective communication skills
  6. Organizational skills
  7. Microsoft Office skills
  8. Interpersonal skills
  9. Attention to detail
  10. Computer skills

When making your skill section, remember to always mirror the job requirements from the job advertisement—this will help you to create a targeted resume

Even the best resume might not be enough to get a great job. Maximize your chances with a matching cover letter! See here: How to Write a Good Cover Letter?

When making a resume in our builder, drag & drop bullet points, skills, and auto-fill the boring stuff. Spell check? Check. Start building a professional resume template here for free.

When you’re done, our easy resume builder will score your resume and our resume checker will tell you exactly how to make it better.

Check Other Resume Examples for Similar Jobs:

I hope this short guide helped you to make your school secretary resume. Got any questions? Share them in the comments below!

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Roma Kończak, CPRW
Roma is a Certified Professional Résumé Writer and career expert with international work experience and a background in education and humanities. She has spent considerable time assisting individuals in advancing their careers by helping them improve their communication skills in diverse cultural and professional settings. She has written over 50 articles on effective approaches to resume writing and career advice.
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